Administrative Assistant Specialist - Naples, FL

Job Title: Administrative Assistant Specialist
Location: Naples, FL 34117
Pay: $25.75/hour
Duration: 6 Months Contract

Job Description:

We’re seeking a highly organized and Excel-savvy Administrative Assistant Specialist to join a growing team in the industrial manufacturing space. This is an exciting opportunity to support a busy Sales Department by handling data analysis, reporting, and a variety of administrative tasks.

If you're a pro at Excel (think pivot tables, advanced formulas, macros, and data modeling), detail-oriented, and a natural multitasker, we want to hear from you!

What You’ll Be Doing:

• Perform data entry and data analysis for sales and operational reporting
• Use advanced Excel skills to create and manage reports, models, charts, and macros
• Assist with scheduling meetings, coordinating calendars, and booking travel
• Draft and edit internal documents, presentations, and correspondence
• Interface with internal teams and assist with project coordination
• Maintain accurate records, organize files, and ensure confidentiality
• Support day-to-day administrative tasks in a fast-paced environment
  

What You’ll Need:

• 3+ years of administrative or sales support experience
• Mastery of Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, macros, modeling)
• Strong data entry and data analysis experience
• Excellent written and verbal communication skills
• Ability to prioritize tasks and work independently
• High attention to detail and problem-solving mindset
  

Nice to Have:

• Experience supporting a Sales Department
• Background in manufacturing or industrial sectors
• Familiarity with meeting coordination and travel booking
• Education or certification in office administration or related field