Property Manager

Applicants: External and Internal

Basic Function:

Southeastern Minnesota Multi-County Housing & Redevelopment Authority (SEMMCHRA) has an opening for a full-time Property Manager position. Under limited supervision is responsible for analyzing, monitoring, and administering programs requiring a comprehensive understanding of all procedural and administrative guidelines, associated with all SEMMCHRA rental housing program types. Responsibility extends to recommending and withholding services or other corrective actions in cases of noncompliance. General and technical guidance received from director. Ensures compliance with program requirements by interpreting and analyzing governmental regulations, rules, policy/procedures and communicate this information to clients; analyzing and interpreting required reports and advising clients on changes needed to comply with program criteria; determining if funding and services are within limitations of the specified program; submitting timely documentation and reports; checking eligibility and completeness of information.

QUALIFICATIONS:

Requires Housing Management Certification within two (2) years of employment; high school graduate or GED equivalent; two (2) year degree in business administration, urban studies, or related subject or two (2) years of experience in the affordable housing or social services field. Must be able to communicate effectively both orally and in writing. Must be a licensed driver and have a vehicle to carry out assignments

DUTIES AND RESPONSIBILITIES:

1. 
   Responsible for property management of all HRA owned properties to ensure effective and efficient lease-up of assigned HRA properties (including Multi-Family, Rural Development, and Public Housing) which includes executing and enforcing leases, eviction of tenants, property inspections, rent collection, recertification of eligibility and the coordination of social services to the residents.
2. 
   Responsible for the completion of all activities related to the HRA Rental Housing Programs assigned, including Multi-Family, Rural Development, and Public Housing, which includes recommending changes, and implementing programmatic procedures and policies to ensure compliance with applicable federal, state and HUD regulations.
3. 
   Assists in the coordination of Rental Housing staff in maintaining current and past tenant files and other records related to assigned HRA Rental Housing programs, including Multi-Family, Rural Development, and Public Housing programs. Provides guidance and trains Rental Housing staff.
4. 
   Responsible for random review, for quality control, of assigned HRA Rental Housing Program, including Multi-Family, Rural Development, and Public Housing tenant files, logs, and control systems to ensure that all are complete and accurate.
5. 
   Responsible for record keeping and preparation of assigned HRA Rental Housing Program files, including Multi-Family, Rural Development, and Public Housing. Assist and/or provide information for the preparation of all required financial reports for the programs.
6. 
   Responsible for the monthly transmission of participant information to appropriate funders for each program type, including Multi-Family, Rural Development, and Public Housing. Responsible for preparation and electronic transmission of housing assistance payments requests and submission of Public Housing waiting list information. Responsible for preparation, submission, and implementation of annual Contract and/or Funding Renewals. 
7. 
   Responsible for maintaining appropriate levels of occupancy and tenant accounts receivables in Public Housing to ensure a favorable MASS score.
8. 
   Responsible for coordination of the Public Housing Resident Advisory Board, including conducting the annual meeting and providing necessary documentation for SEMMCHRA Board review.
9. 
   Responsible for the adherence of Community Service requirements by eligible Public Housing residents.
10. 
    Responsible for public relations activities in relation to assigned HRA Rental Housing programs, including Multi-Family, Rural Development, and Public Housing, by establishing and maintaining effective marketing strategies. Work directly with marketing team.
11. 
    Responsible to ensure that leasing schedules are met by monitoring assigned HRA Rental Housing lease up logs and schedules, including Multi-Family, Rural Development, and Public Housing programs.
12. 
    Responsible for making determination regarding termination of assigned HRA Rental Housing program participant’s assistance, including those in Multi-Family, Rural Development, and Public Housing.
13. Responsible for accuracy and timeliness of work including tenant follow-up, billing, security deposits and required paperwork, and required reports for all SEMMCHRA program types.
14. Responsible for the quality of correspondence and ongoing review of forms to eliminate unnecessary paperwork.
15. Other duties as assigned.

KNOWLEDGE, ABILITIES AND SKILLS:

1. Proficient with computer and general business software.
2. Previous site management experience preferred but not required.
   
3. 
   Ability to act in a sensitive and equitable manner when dealing with resident and participant complaints and conflict situations.
4. 
   Ability to work in a team environment and be an effective team member to benefit department and agency.
5. 
   Ability to set priorities and goals to meet or exceed agency standards. Effectively manages workload and day-to-day activities to meet standards and goals set by director.
   

Exemption Status

Non-Exempt

Compensation Detail

Education, experience and tenure may be considered along with internal equity when job offers are extended.

Benefits eligible

Yes, Benefits include Paid Time Off, Health, Dental, Vision, HSA/Health Savings Account, Deferred Compensation with Company Match up to 4%, 401A Retirement with up to 6% Company Match. SEMMCHRA is a Public Service Loan Forgiveness (PSLF) Qualifying Employer.

Schedule Details

Full Time

Monday – Thursday: 7:00am – 4:30pm

Friday: 7:00am – 11am

80 Hours/Pay Period

Category

Housing

Recruiter

SEMMCHRA Administrative Department

Equal opportunity employer

SEMMCHRA is an equal opportunity educator and Section 3 employer (including veterans and persons with disabilities).