Administrative Assistant - Full-time

Description

ACT is proud to be recognized as a Best Places to Work in PA for three consecutive years! We’re a growing company known for our innovative thermal management solutions, strong team culture, and commitment to employee success. At ACT, you’ll find great people, exciting challenges, and plenty of opportunities to grow. 

We’re seeking a detail-oriented and people-focused Administrative Assistant to support our Human Resources team while also serving as a welcoming presence for visitors and callers. The ideal candidate will enjoy organizing, planning, and helping create a positive workplace experience for employees and guests alike.

About the Role

The Administrative Assistant role includes a mix of reception and HR administrative support, with responsibilities such as:

• Greeting visitors and answering incoming calls
• Assisting with employee event and training planning and coordination
• Ordering lunches for meetings and special events
• Tracking employee training and attendance
• Preparing and printing employee badges
• Ordering and maintaining office and break room supplies
• Assisting with new hire orientation and onboarding
• Providing general administrative support to the HR team

Requirements

What We’re Looking For

• High school diploma or equivalent required
• Strong computer skills, including Microsoft Word, Excel, and PowerPoint
• Excellent organizational skills and attention to detail
• A customer service mindset—you’ll be supporting both internal and external customers
• Friendly, dependable, and team-oriented personality
• Must meet definition of US Person as defined by 22 C.F.R. §120.15 due to ITAR/EAR regulations
• Previous administrative experience is a plus, but the right mindset, attitude, and customer-focused approach are what matter most.

What We Offer

• Competitive pay and profit-sharing bonus plan
• Comprehensive benefits package (medical, dental, vision, 401k, and more)
• Flexible scheduling to help balance work and life
• Training and development opportunities for professional growth
• A fun, supportive environment with employee events, celebrations, and perks

This is a great opportunity for someone who enjoys planning, coordinating, and making things happen—and wants to grow their career in a supportive, people-focused and growing company.  

Equal Opportunity Employer

ACT is an Equal Opportunity Employer (EOE) and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.