Court Clerk III (INTERNAL ONLY) - Full-time

Description

GENERAL DUTIES AND RESPONSIBILITIES:

• To support the vision, mission and guiding principles of the City.
• While performing any procedure, all associates and contract personnel must observe applicable Safety, Health, and Environmental rules and guidelines. The use of appropriate personal protective equipment is required.
• Attend and participate in training opportunities and seminars relevant to this position.
• Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/practices.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Lead and train front office staff in proper courtroom and clerical procedures.
• Assign and review work for accuracy, timeliness, and compliance with court policies
• Assists during Municipal Court sessions to ensure the orderly and efficient operation of the Municipal Court process as needed.
• Provides clerical support by answering and directing phone calls, assists at the front counter, distributes paperwork and information; documents court orders, and files paperwork.
• Enters citations into the appropriate computer system and submits to the State of Georgia, runs criminal and driver history reports for each individual that receives a citation.
• Accepts fees and fines, completes receipts and posts payments for traffic fines, restitution of payments, and other payments authorized by court order.
• Responds to front window, telephone, and written inquiries.
• Provides assistance and information to attorneys, agencies, City staff, and the general public on court procedures and the status of cases.
• Records receipts and deposits payments according to established court procedures.
• Processes and prepares bonding company and Attorney Resets.
• Verify accuracy of financial transactions, receipts, and recordkeeping
• Maintain forms, and public information materials.
• Assist in developing and implementing procedural improvements
• Communicate policy updates and procedural changes to front office staff
•  Ensure timely entry of case data into the court’s case management system.
• Coordinate daily work priorities to meet court deadlines and docket schedules
• May represent department on city wide committees.
• Any other duties as assigned.

JOB SCOPE:

The purpose of this position is to ensure the effective and efficient daily operations of the Municipal Court.

Guidelines:  Guidelines include City and Departmental policies and procedures, City Codes and Ordinances, Federal, State, and Local laws, and GCIC Rules and Regulations. 

COMMUNICATIONS/CUSTOMER CONTACT:

Contacts are typically with co-workers, attorneys, judges, solicitors, other law enforcement agencies, and the general public.  Contacts are typically to give and exchange information, provide services, resolve conflicts, and solve problems.

Knowledge, Skills and Abilities:

• Basic knowledge of the practices and procedures involved in law enforcement record keeping and confidentiality;
• Knowledge of City policies, procedures, codes, ordinances and applicable State, federal, and Local laws;
• Knowledge of GCIC rules and regulations; GCIC certified is preferred;
• Knowledge of DDS rules and regulations;
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures;
• Knowledge of basic bookkeeping practices;
• Knowledge of basic math and accounting practices;
• Knowledge of appropriate contacts for related police and court issues;
• Skill in operating a computer and entering data into a database;
• Ability to operate GCIC to run criminal and driving history reports;
• Ability to read and comprehend various technical reports and legal terminology;
• Ability to handle confidential information;
• Ability to handle stressful situations;
• Ability to communicate with confrontational people;
• Ability to maintain accurate records;
• Ability to type and enter data correctly;
• Ability to maintain accurate and complete records;
• Ability to prepare monthly reports;
• Ability to communicate clearly and concisely, both orally and in writing;
• Ability to establish and maintain positive working relationships with those contacted in the course of work;
• Ability to organize and prioritize work and appropriately schedule court activities.

Equipment and Applications:

• Computers and peripheral equipment
• Designated software applications

• Telephones, copiers and other office equipment

JOB CONDITIONS:

Physical Demands: Visual acuity in both eyes, normal color vision, good accommodation and no field deficits; hear in-person, radio and telephone conversations; recognize differences or changes in sound patterns, loudness or pitch; speak audibly and clearly; identify and distinguish smells of different materials; sit or stand for prolonged periods; walk, run, kneel, stoop, crawl and crouch; make precise and coordinated finger, hand and limb movements; maintain uniform, controlled hand-arm posture or movement; lift and carry boxes of evidence and/or supplies (average 50 pounds).

Work Environment:  Work is performed in an office environment and may require a willingness to work any hour of the day or night (shift work), overtime, or weekends.

Qualifications

COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications:

• High School Diploma or equivalent.
• Associate’s Degree with two (2) years of college coursework from an accredited college or university in criminal justice or related field preferred.
• Six years’ experience in a Georgia municipal court environment; equivalent combination of education and experience.

Preferred Qualifications:

• Bachelor Degree from an accredited college or university in criminal justice or related field preferred.
• Four years’ experience in a Georgia municipal court environment