Supply Chain Associate - Materials Management -PER DIEM - VARIABLE

Division: Materials Management

Job Title:  Supply Chain Associate

Job Code: 508

Responsible for receiving, storing, and issuing hospital supplies and equipment. The Supply Chain associate is also assigned the responsibility of carrying out the functions and duties of the Mailroom.

In addition to performing the essential functions listed below, may also be assigned other duties as required.

Statement of Accountability

Reports to:  Distribution Supervisor/Manager

Qualifications

• Education
• Licensure
• Work Experience
• Skills/computer/ specific technical

• Other qualifications, miscellaneous

Specify if qualifications are Required or Preferred

Education:

Required: High School Graduate.

Licenses/Certifications:

Valid California Driver’s license with good driving record required

Experience:

Required: Demonstrated clerical and math aptitude.

Preferred: Six(6) month experience in warehousing, store-keeping stock control work, and customer service related.

Skills and Abilities:

Preferred: Working knowledge of medical device/supply terminology.

Essential Job Responsibilities

Achieving Results

Key Components: assess, plan, evaluate, demonstrate initiative, quality of work, productivity

1. Accurately checks incoming shipments againsts purchase orders.
2. Fills orders quickly and accurately from requisitions and pick-lists.
3. Monitors and maintains par level locations including automated supply stations as required.
4. Receives, stores, issues and delivers materials, supplies and equipment.
5. Checks merchandise received for conformity to specifications; reports shortages and damaged goods received and report other discrepancies.
6. Assists in packaging, marking and shipping merchandise returned for credit, exchange or repair.
7. Receives, sorts and distributes incoming mail and interoffice correspondence according to a pre-defined schedule.
8. Duplicates forms and other materials for requesting departments.  Maintains recrods of forms duplicated and delivers forms as needed.
9. Assists in maintaining the warehouse(s) and all mailroom areas in a clean and orderly fashion.
10. Performs clerical and computer related duties as assigned.

Demonstrates Skill

Key Components: competency, job knowledge, organizational skills, analytical skill, management of information, employee & patient safety

1. Drives Hospital owned vehicles in order to deliver supplies and pick up returns/daily mail.

Planning & Coordinating

Key Components: delegates, decision making, problem solving, management of resources

1. Assists in periodic and annual inventories.
2. Assists in maintaining appropriate records and performs filing and other routine clerical functions. Keep records on all incoming capital equipment within the Healthcare System.

Professionalism

Key Components: dependability, interpersonal skills, teamwork, patient first ethic, customer service, communication skills, punctuality/attendance, receptiveness to criticism, judgment, confidentiality

1. Provides support to all on-site and off-site departments
2. Demonstrates good judgement when communicating with patients/customers of various age groups by modifying deliveyr and complexity of information based on age.

Improving the Organization

Key Components: performance improvement, quality initiatives

1.       Participates in multidisciplinary performance imporovement activities.

2.       Participates in improving service by serving on committees or task forces, collecting data when appropriate and sharing ideas for improvement.

3.       Serves on Process Improvement / LEAN workshop teams as requested.

4.       Reports significant quality or risk related problems to the Quality and Risk Management Department.

Self-Development

Key Components: maintain license/certification, education and training

1. Attends all required meetings and in-services. Attends at least one educational program each year.
2. Seeks to improve performance by participating in self-development activities, in-service and continuing education that is appropriate to the area of service.

Regulatory Compliance

Key Components: JCAHO, Title 22, OIG, HIPAA, State/Federal laws, hospital policies

1. Demonstrates awareness of and compliance with regulatory standards, i.e. JCAHO, Title 22, Title 17, OSHA, EMTALA, HIPAA, and other services specific regulations
2. Performs other related duties.

Infection Control

• Prevents the acquisition of Hospital Acquired Infection by adhering to hand hygiene practices and infection control policies and procedures

1.      Demonstrates good hand hygiene practices and awareness of policies and regulations.

2.      Reports any potential infection control risk factors within the organization.

Patient First Ethic

Enhancing the patient Experience.

• Routinely performs acts of kindness to patients.

• Consistently exceeds patient expectations.
• Consistently recognized by patients, peers and managers for exhibiting compassionate patient care.
• Embraces organization changes in relationship to compassionate patient care
• Consistently listens and empathetically responds to patient concerns.

Consistently follows Patient First Ethic

1. Demonstrates good judgement when communicating with patients/customers of various age groups by modifying delivery and complexity of information based on age.
2. Ensure all interactions with patients along with internal and external customers are handled in a positive manner.  Providing high level customer service should always be a priority.

Prepared by:

Victoria Cayetano, Distribution Supervisor

Date:

11/11/21

Approved by:

Title:

Date:

Approved by:

Title:

Chief of Systems Ops & Support

Personnel Office Review:

Date:

Revised Date:

Physical Requirements

Job # 508 Job Title Supply Chain associate

1.    Physical Activities – General description.  Show average time (0 – 8 hours) per workday.

1. Sitting: None/minimal (0-1) Occasional (1-2) Frequent (3-4) Continuous (5+ Hrs)
2. Walking: None/minimal (0-1) Occasional (1-2) Frequent (3-4) Continuous (5+ Hrs)
3. Standing: None/minimal (0-1)  Occasional (1-2) Frequent (3-4) Continuous (5+ Hrs)
4. Bending: None/minimal (0-1)  Occasional (1-2) Frequent (3-4) Continuous (5+ Hrs)
5. Squat, kneel, None/minimal (0-1)  Occasional (1-2) Frequent (3-4) Continuous (5+ Hrs) crawl:

1. Weight lifted / force exerted.  Show average time (0 – 8 hours) per workday:

1. 0 -25 lbs. (light): None/minimal (0-1)  Occasional (1-2) Frequent (3-4) Continuous (5+ Hrs)
2. 26 - 50 lbs. (med): None/minimal (0-1)  Occasional (1-2) Frequent (3-4) Continuous (5+ Hrs)
3. 51 + lbs. (heavy): None/minimal (0-1)  Occasional (1-2) Frequent (3-4) Continuous (5+ Hrs)
4. Describe type of activity: Pushing/Pulling  Reaching above shoulder level Lifting   Carrying.

1. Details of heaviest item/activity: 50+

1.    Repetitive use of hands. Show average (0 – 8 hours) / workday:

1. Both hands: None/minimal (0-1) Occasional (1-2) Frequent (3-4) Continuous (5+ Hrs)
2. Dominant only: None/minimal (0-1) Occasional (1-2) Frequent (3-4) Continuous (5+ Hrs))
3. Dexterity: Simple grasping  Power grasping  Fine manipulation.

Describe any special activity:

1. Repetitive use of feet (other than walking/standing), i.e. foot control.  Show average time (0 – 8 hours) workday:

1. Right  Left  Both   None/minimal (0-1)  Occasional (1-2)  Frequent (3-4)  Continuous (5+ Hrs)

Describe any special activity:

1. Vision requirements:  Basic Vision Requirements; including Close Vision (clear vision at 20 inches or less) and Distance Vision (clear at 20 feet or more). 

Specific Vision Requirements:

1. Color Vision (ability to identify and distinguish colors)
2.    Peripheral Vision (ability to observe up/down or left/right while eyes are fixed on a given point)
3.     Depth Perception (three-dimensional vision; ability to judge distances and spatial relationships)

Describe any special vision requirement:

1. Hearing requirements:  Basic Hearing Requirements; including ability to hear alarms and pages, ability to hear communications, requests or instructions from patients, staff or public.

Describe any special hearing requirement:

1.    Work Environment - This job requires exposure to the following environmental conditions:

1. Blood or body fluids e. Toxic or caustic chemicalsi. Electrical shock risk.
2. Wet, humid conditions (non-weather) f. Outdoor weather conditionsj. Risk of radiation
3. Work near moving mechanical parts