Administrative Assistant

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to join our dynamic team in South Africa. This role is central to ensuring smooth day-to-day operations and providing critical administrative and logistical support across departments.

Key Responsibilities

• Provide general administrative and clerical support to the management team and office staff.
• Coordinate schedules, meetings, and appointments; prepare meeting agendas, minutes, and follow-up actions.
• Manage correspondence (emails, calls, and mail) efficiently and professionally.
• Assist in maintaining office systems, supplies, and inventory, ensuring a well-organized workspace.
• Support HR and Finance teams with document preparation, data entry, and filing (digital and physical).
• Assist in planning company events, staff meetings, and training sessions.
• Liaise with internal teams and external partners to facilitate smooth communication and operations.
• Handle travel bookings, expense reports, and vendor coordination when required.
• Maintain confidentiality of company and employee information at all times.
• Contribute to a positive, collaborative, and inclusive office culture aligned with Sephora’s values.

Qualifications & Skills

• Diploma or bachelor’s degree in Business Administration, Office Management, or related field preferred.
• 2+ years of experience in an administrative or executive assistant role, preferably in retail, beauty, or corporate environments.
• Strong organizational skills and attention to detail.
• Excellent communication (verbal and written) and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with digital tools.
• Ability to multitask and prioritize in a fast-paced, dynamic environment.
• Professional demeanor, discretion, and a proactive approach to problem-solving.
• Passion for the beauty industry and alignment with Sephora’s brand values.

Preferred qualifications:

• Legally authorized to work in the United States
• 16 years or older