Administrative Assistant

Duties and Responsibilities:

• Stamp/code incoming invoices and deliver to appropriate personnel for approval signature
• Code/verify invoices in Open Invoice and send to appropriate personnel
• Create grease sheets and grease books monthly
• Organize oil & water tickets. Pull tickets monthly
• Provide administrative support for field staff/foreman
• Assist operators with ProdView
• Maintain effective communication with team members and management.
• Monitor and order inventory office supplies
• Greet visitors/vendors
• Monitor incoming and outgoing correspondence- emails, mail and packages

Knowledge, skills, and abilities:

• High School Diploma or equivalent preferred
• 3+ years of Administrative Assistant experience preferred
• Strong written and verbal communication skills
• Detail oriented and highly organized with an ability to manage information, time and prioritize tasks to maximum efficiency
• Ability to research information and willingness to communicate, cooperate, and coordinate with others
• Strong computer and organizational skills
• Strong analytical skills, attention to detail and multi-tasker
• Must have the ability to prioritize workload and work with minimal supervision
• Ability to work independently or in a team, with office staff and various agencies

Equal Opportunity Employer

Prospective employees will receive consideration without discrimination because of race, color, religion, marital status, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran status, disability, or genetic information.