Accounting Clerk

PURPOSE:

Employees in this job process payments primarily to vendors with whom the University does business. Prompt payment allows the University to maintain good business relationships. The Accounting Clerks for Accounts Payable also protects University funds by ensuring that invoices are accurate and that proper procedures are followed.

There are TWO openings for this position.

ESSENTIAL JOB FUNCTIONS, DUTIES & RESPONSIBILITIES:

• Process invoices for payment.
• Resolve invoice/payment discrepancies by communicating with vendors and University employees.
• Maintain Accounts Payable files.
• Compile appropriate documentation to be matched with checks and reviewed by AP Accountant.
• Print Accounts Payable, Student Accounts and Payroll vendor checks.
• Reconcile vendor statements.
• Supports the Administration & Finance division with a variety of administrative activities as needed.
• Serves as a backup to the Cashier, including receipt of payments, preparing deposits, and disbursing checks.

KNOWLEDGE, SKILLS, & ABILITIES:

• Qualified individual must be able to compile data from vendor invoices and supporting documents to verify the accuracy of billings, compare invoices to purchase orders, verify receipt of goods, and enter vouchers for payment.
• Individual will be required to run vendor checks and student refund checks.
• Assists in maintenance of the computerized vendor files as well as maintain an efficient vendor filing system.
• Individual must be able to communicate effectively with internal and external entities.

QUALIFICATIONS:

• High School diploma required.

PREFFERRED QUALIFICATIONS:

• Some College level accounting preferred.
• Graduation from a vocational/technical business or related school with an emphasis in accounting or business is preferred.
• A minimum of two years of work experience in Accounts Payable is preferred.
• A working knowledge of governmental and/or fund accounting is desirable.

PHYSICAL DEMANDS:

• Light sedentary office work.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 25 lbs.

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility