Executive Assistant to CEO & CFO

Location: Schaumburg, IL
Work Schedule: Hybrid (3 days in office / 2 days remote; Wednesdays required in office; in-office days to align with CEO schedule)

Overview

An established yet fast-growing leader in ingredient manufacturing is seeking a highly skilled Executive Assistant to provide direct support to the Chief Executive Officer (CEO) and Chief Financial Officer (CFO). This is an exciting opportunity to join a forward-thinking organization that is investing in people, technology, and operational excellence.

The ideal candidate will be a trusted, strategic partner to executive leadership — someone who thrives in a fast-paced, dynamic environment and demonstrates impeccable judgment, discretion, and emotional intelligence.

Position Summary

The Executive Assistant serves as a key liaison between the CEO, CFO, Board of Directors, and external stakeholders, ensuring seamless execution of high-priority initiatives, communications, and engagements. This role requires exceptional organizational skills, professionalism, and the ability to anticipate needs and manage complex priorities with minimal direction.

Key Responsibilities

Executive & Strategic Support

• Proactively manage and prioritize the CEO’s and CFO’s calendars, commitments, and communications.
• Prepare executive-level presentations, Board decks, and briefing materials with accuracy and clarity.
• Conduct targeted research to support decision-making, external engagements, and strategic initiatives.
• Maintain the highest level of confidentiality in handling sensitive organizational matters.

Board & Stakeholder Engagement

• Coordinate logistics, materials, and confidential correspondence for Board of Directors meetings.
• Serve as a liaison with government offices, agencies, and external partners to ensure seamless coordination and representation of executive leadership.
• Develop and manage communication materials to ensure executives are fully informed and prepared for all engagements.

Operational & Administrative Leadership

• Organize and oversee complex scheduling across global time zones, including travel arrangements and meeting coordination.
• Support executive meetings through agenda preparation, documentation, and follow-up.
• Ensure operational efficiency through proactive problem-solving and process improvement.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 7+ years of executive administrative experience supporting C-suite leaders in a fast-paced, complex environment.
• Exceptional written and verbal communication skills.
• Proven ability to manage multiple priorities with discretion and professionalism.
• Strong proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook, Word) and virtual collaboration tools.
• High level of emotional intelligence, professionalism, and integrity.