Executive Assistant

Job Summary:

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the CEO. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The ideal candidate will be a strategic partner who anticipates needs, maintains confidentiality, and ensures seamless day-to-day operations for the executive office.

The Executive Assistant will manage the CEO’s calendar, coordinate meetings and travel, prepare correspondence and presentations, and serve as a key liaison between the CEO and internal/external stakeholders. This position offers the opportunity to work closely with senior leadership and play an integral role in the success and efficiency of the organization.

Job Duties:

• Provide general administrative duties to CEO such as scheduling meetings, answering phones, handling mail, managing expense reports, arranging travel, creating/maintaining spreadsheets, filing/copying, organizing paper and electronic documents.
• Calendar management for CEO
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Event coordination, catering, AV equipment, etc for company and client events

Required Skills:

• 2+ years of administrative support experience
• Strong organizational skills with keen attention to detail
• Highly self-motivated with strong attention to detail
• Strong Microsoft Office skills including Word, Excel, PowerPoint
• The ability to think strategically and streamline tasks in an efficient manner
• Ability to handle sensitive employee and safety information with confidentiality
• Ability to multitask and thrive in a fast-paced, deadline-driven environment
• Highly professional with strong customer service focus
• Excellent written and verbal communication skills
• Exceptional organizational skills
• High level of sensitivity to confidential information
• Presents a positive professional image to internal/external stakeholders

KCG Industrial maintains a drug-free workplace and will require pre-employment drug & substance abuse testing before hire.