Senior Accounts Payable Specialist - Now Hiring

Senior Accounts Payable Specialist

Pay: $22.00-$26.00/hour
Location: Fully Onsite | Maitland, FL

About the Company

Our client is a trusted commercial HVACR provider with over 30 years of industry leadership, delivering innovative heating, ventilation, air conditioning, and refrigeration solutions nationwide. Known for reliability and customer service, they help organizations modernize systems, improve energy efficiency, and meet evolving standards. With advanced platforms for reporting, proactive maintenance, and scalable services, this company has earned its reputation as a preferred HVACR partner.

About the Senior Accounts Payable Specialist Role

As a Senior Accounts Payable Specialist, you will manage high-volume invoice processing, lead reconciliations, and ensure compliance with tax regulations. This role is ideal for an experienced AP professional who thrives in a fast-paced environment and brings expertise in W-9s, 1099s, and vendor management.

Key Responsibilities of the Senior Accounts Payable Specialist:

• Process 500-700 weekly invoices across multiple entities with accuracy and timeliness

• Lead weekly vendor payment runs and maintain documentation of disbursements

• Reconcile vendor accounts, resolve discrepancies, and maintain accurate ledgers

• Manage vendor onboarding and maintain master records, including W-9 forms

• Oversee year-end 1099 reporting for compliance and timely submission

• Act as primary liaison for vendor inquiries, ensuring prompt resolution

• Support internal teams by troubleshooting invoice/payment issues and providing financial data

• Maintain AP inbox: review, route invoices, respond to vendor questions, and scan/upload documents

• Mentor junior AP staff and share best practices for consistency

• Collaborate with finance leadership on audits, month-end close, and process improvements

Preferred Qualifications for the Senior Accounts Payable Specialist:

• 4+ years of full-cycle accounts payable experience in a high-volume, multi-entity environment

• Strong knowledge of W-9/1099 requirements and year-end reporting

• Proficiency in Excel (including VLOOKUPs and pivot tables)

• Familiarity with Sampro or AS400 systems is a plus

• Proven ability to manage reconciliations, track variances, and maintain vendor relationships

This is an excellent opportunity for a Senior Accounts Payable Specialist to join a growing, well-respected company in the commercial HVACR industry. If you're ready to lead key AP functions and bring structure and accuracy to a dynamic finance team-apply now!

Applicants must be authorized to work in the United States without sponsorship.



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