Administrative Assistant

RDR Utility Services Group, LLC is seeking a dedicated and detail-oriented Administrative Assistant to join our team in the Warren, OH area. This role is critical in supporting the operations of our projects by efficiently handling administrative tasks, ensuring clear communication, and contributing to the overall success of our endeavors.

Job Summary:

The Administrative Assistant will be responsible for various administrative tasks, including handling 811 tickets, managing project documentation, monitoring inventory of gas line repair parts, purchasing supplies, and tracking truck and vehicle information and repairs. This role requires strong organizational skills, attention to detail and effective communication abilities.

Job Duties:

-Review payroll report and correct errors and omissions on a weekly basis with input from production superintendents.
-Monitor payroll hours reporting to ensure employees who worked the previous week had time entered into our payroll system.
-Work with employees to resolve payroll disputes when they arise; notify Managers, complete payroll correction forms, and submit to Payroll.
-Monitor service needs and mileage for equipment and trucks; notify Managers when services are required, ensure completion, and update the system accordingly.
- Track equipment rental start and stop dates; notify Managers when billing cycles are approaching each month.
- Notify Managers when RDR gas line equipment (fusing machines, gauges, pressure testing equipment, etc.) requires recertification or calibration; ensure completion and update the tracking system.
-Ensure employees are sending in mileage and equipment hours at the beginning of every week and update in tracking system.
-Notify Managers of required recalls, ensure completion, and submit completed recall documentation to the Fleet Logistics Coordinator.
- Update One Call Tickets (OH, PA, & WV) provided by Managers every 10 days, based on the original ticket number.
- File Enbridge permit paperwork as needed and provide documentation to Managers.
-Track OQ certifications and expiration dates; notify Managers when retraining is required.
-Track Vacation, call offs, weekly Hours/ Per Diem, and write ups
-Assist with New Hire Paperwork
Compile backup documentation to ensure Foreman’s, Superintendents, and Managers are turning in paperwork and prep for invoicing and submittal to customers.

Qualifications:

- Previous experience as an Office Manager or in a similar administrative role.
- Proficiency in Microsoft products, Adobe Pro, and SharePoint.
- Excellent attention to detail, critical thinking skills, and ability to learn quickly.
- Strong customer communication skills, both written and verbal.
- Experience with email correspondence and document management.
- Ability to handle multiple tasks efficiently in a fast-paced environment.
 

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