Inventory Specialist

Job Summary

The Inventory Specialist supports the maintenance and porter teams by ensuring they have the supplies, materials, and equipment necessary to maintain VPH Management Services’ affordable housing properties. This role focuses on the accurate tracking, handling, stocking, and documentation of inventory across properties.

Key Responsibilities:

The Residential Porter will conduct all business in accordance with company policies and procedures, and state and federal laws (OSHA, ADA and Fair Housing). Essential functions include, but are not limited to the following:

• Locate, order, receive, and stock supplies, parts, and equipment.
• Process and track deliveries; support warranty return procedures.
• Manage key inventory including issuing, returning, and cutting keys.
• Communicate with vendor representatives, property managers, and maintenance teams.
• Assist maintenance technicians and Superintendents with sourcing specialty parts.
• Pick up orders from vendors when required.
• Maintain accurate inventory records through inventory systems.
• Support scheduled inventory counts and resolve discrepancies.
• Maintain organized, safe storage areas.
• Support vendor account documentation.
• Additional duties as assigned.

Minimum Qualifications

• High school diploma or equivalent required.
• 1–2 years of inventory, warehouse, or maintenance support experience.
• Strong organizational and detail-oriented skills.
• Ability to follow structured processes and maintain accurate records.
• Proficiency with Microsoft Office; inventory/property management software helpful.
• Valid driver’s license and reliable transportation.
• Ability to work independently in a fast-paced environment.

Physical Demands and Work Environment

• Ability to lift and carry up to 50 lbs.
• Periods of standing, walking, bending, and climbing.
• Occasional outdoor work in varying weather conditions.
• Some desk/computer work for data entry and ordering.