Financial Aid Manager (Scholarships)

Financial Aid Manager (Scholarships)

Job No: 538009
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Business/Accounting/Finance, Office/Administrative/Fiscal Support
Department: 03060000 - EM-STUDENT FINANCIAL AID ADMIN

Job Description


Classification Title:

MGR, Academic Support Srvcs

Classification Minimum Requirements:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Job Description:

The University of Florida is looking for a Financial Aid Manager to lead scholarship administration within the Office of Student Financial Aid and Scholarships (SFA). In this role, you will manage scholarship processes across campus, oversee Scholarship Universe functionality, and ensure compliance with university, state, and federal regulations.

Key responsibilities include, but are not limited to:

Scholarship Administration & System Management

• Manage administration of all SFA Foundation Scholarships, including eligibility determination, recipient selection, awarding, funds management, documentation, and mandatory reporting.
• Oversee Scholarship Universe functionality, including initial setup, annual maintenance, and donor criteria interpretation.
• Provide training, reference materials, and presentations for campus scholarship managers.
• Assist departments with technical and functional scholarship inquiries via phone, email, Zoom, and Teams.
• Collaborate with internal and external stakeholders to ensure timely and accurate scholarship eligibility, reporting, and disbursement.
• Track scholarship expenditures and assist with account reconciliation and fund transfers.
• Ensure compliance with federal, state, and institutional regulations for scholarship programs.
• Assist supervisor with scholarship reconciliation processes in accordance with university policy.

Planning, Outreach & Advising

• Participate in planning and administration of financial aid activities.
• Advise faculty, staff, and administrators on university financial aid policies.
• Represent SFA at Enrollment Management events, recruitment activities, and professional development conferences.

Supervision & Leadership

• Hire, train, and supervise student employees assigned to the area.
• Establish work priorities, assignments, schedules, and deadlines for the team.
• Provide guidance on policies and resolve escalated issues.

Other Duties

• Occasional travel for Enrollment Management events and professional development workshops.
• Conduct financial aid presentations for prospective students and families.
• Perform additional responsibilities as assigned to support the mission of SFA and Enrollment Management.

Expected Salary:

$57,000 annually

In addition, UF offers the following exceptional benefits:

• Health, Dental, and Vision Insurance
• State Retirement Plans
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

For more information on benefits, please visit

Required Qualifications:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred:

• Student financial aid counseling experience
• Excellent interpersonal, organizational, communication skills, attention to detail, and leadership skills
• Knowledge of rules and regulations governing financial aid programs
• Ability to exercise responsible professional judgment in evaluating unique circumstances
• Ability to speak comfortably before large groups

Special Instructions to Applicants:

Applicants must upload the following documents to be considered for the position:

1. Cover Letter
2. Resume
3. List of References

Applications must be submitted by 11:55p.m. (ET) of the posting end date.

Health Assessment Required:
No



Applications Close: 15 December 2025

To apply, visit

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.









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