Litigation Legal Assistant

Overview

Our client is seeking a detail-oriented, proactive Litigation Legal Assistant, preferably with some real estate experience to support their attorneys in all phases of litigation and real estate–related matters. The ideal candidate will have a strong understanding of real estate documents and procedures, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced legal environment.

Key Responsibilities

Litigation Support

• Assist attorneys with drafting, formatting, and proofreading pleadings, motions, discovery responses, and correspondence.
• Conduct legal and factual research related to real estate disputes, title issues, landlord-tenant matters, boundary conflicts, easements, and other property-related legal matters.
• Organize, maintain, and update case files (electronic and physical), including real estate–specific documentation.
• Support attorneys in preparation for hearings, depositions, mediations, and trials.
• Coordinate service of process, filings, and e-filings in state and federal courts.

Real Estate Document & File Management

• Review, organize, and track real estate documents such as deeds, leases, purchase agreements, closing packets, title reports, surveys, zoning documentation, and escrow materials.
• Assist with the preparation and management of real estate transaction files when needed.
• Liaise with title companies, brokers, property managers, surveyors, and municipal offices.
• Prepare and compile exhibits, including real estate maps, plats, and title histories, for litigation or hearings.

Client & Third-Party Coordination

• Serve as a point of contact for clients, witnesses, experts, real estate professionals, and vendors.
• Schedule meetings, property inspections, appraisals, depositions, and court reporters.
• Draft and send routine correspondence and follow-up communications.

Administrative Support

• Manage attorney calendars and deadlines, including filing deadlines and real estate-related milestones.
• Assist with billing entries, timekeeping, and client invoicing.
• Perform general office duties such as scanning, copying, mailing, and file organization.

Qualifications

• Education: Associate’s or bachelor’s degree preferred; paralegal certificate a plus.
• Experience: 1–3+ years as a legal assistant with experience in litigation and real estate matters (transactional, litigation, or both).
• Proficiency in Microsoft Office Suite and legal practice management/e-filing systems.
• Familiarity with real estate documents, title issues, and recording procedures.
• Excellent grammar, writing, and proofreading skills.
• Strong organizational abilities with the capacity to prioritize and meet deadlines.
• High level of professionalism, confidentiality, and attention to detail.

Preferred Skills

• Experience with e-discovery platforms (e.g., Relativity, Everlaw, Logikcull).
• Knowledge of local property records systems and court filing procedures.
• Ability to read and interpret legal descriptions, plats, leases, and other property-related documents.
• Strong interpersonal skills and teamwork mentality.

Work Environment

The role involves close collaboration with attorneys, staff, clients, and real estate professionals while maintaining a high degree of professionalism and confidentiality.

JO: 5658