Executive Assistant

: Executive Assistant

Reporting to: President of Manufacturing

Department: Manufacturing

Central Power Systems & Services is a privately held company with deep roots going back to 1954.

Our Mission Statement is forging long-lasting partnerships by providing first-class customer support. We live that statement every single day. We are looking for an Executive Assistant to help support that mission.

Job Summary

The Executive Assistant provides high-level administrative and organizational support to the leadership team within the Generator Manufacturing Division. This role ensures smooth day-to-day operations by managing communication, scheduling, reporting, and project coordination.

The ideal candidate is proactive, detail-oriented, and highly organized, with the ability to manage sensitive information and communicate effectively across departments. This position plays a critical role in helping the division's leadership team stay informed, efficient, and focused on strategic goals.

Responsibilities

• Provide administrative and logistical support to the Plant Manager, Operations Director, and other senior leaders.
• Manage calendars, travel arrangements, meeting coordination, and expense reporting.
• Prepare and distribute meeting agendas, minutes, and action item summaries to ensure follow-up and accountability.
• Assist in preparing presentations, reports, and data summaries for executive and cross-departmental meetings.
• Track and organize departmental metrics, project timelines, and performance dashboards for leadership review.
• Support the creation and editing of communications, memos, and announcements on behalf of the leadership team.
• Coordinate cross-functional communication between Manufacturing, Engineering, and Accounting departments.
• Maintain a high level of confidentiality with personnel, financial, and operational information.
• Serve as a point of contact for internal and external inquiries directed to division leadership.
• Assist in the planning and execution of team events, audits, leadership visits, and facility tours.
• Manage document control and assist with policy updates, compliance documentation, and record retention.
• Support continuous improvement and efficiency projects, often assisting with scheduling, documentation, and data tracking.
• Perform other duties and special projects as assigned by leadership.
• Any other tasks as assigned by Managers

• Competitive Salary
• Health Benefits including Medical, Dental, Vision and Life insurance
• 401(k) with a company match
• Paid Time Off
• Productive Work Environment

Qualifications

• 5+ years in Office support
• High school diploma or equivalent required
• Bachelor's degree preferred
• Excellent calendar mgmt. skills including the coordination of complex executive meetings
• Strong knowledge of and experience with the entire Microsoft Office suite
• Valid driver's license
• Excellent verbal and written communication skills
• Excellent organizational and time management skills

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

CPS&S is a smoke-free and drug-free work environment.