Elders Administrative Assistant

Job Title:Elders Administrative Assistant

Reports to: Elders Manager

Salary Range: $52,000 - $60,320 Annually

Benefits: Health, Vision, & Dental Insurance, Retirement Contributions, PTO, Paid Holidays

Classification: Non-Exempt, Full-Time

Location: Onsite Remote or hybrid work arrangements are not permitted

Job postings remain open for up to thirty (30) days or until a qualified candidate is selected. The organization reserves the right to close a posting at any time without prior notice, based on the hiring needs.

JOB SUMMARY

The Elders Administrative Assistant supports the mission of the Elders Department by enriching the lives of Chukchansi Elders through high-quality administrative and program support. Working under the direction of the Elders Manager, this position manages incoming calls, assists visiting Elders, prepares documents and spreadsheets, supports event planning, and performs a wide range of clerical and organizational tasks. Strong software proficiency, excellent communication skills, and the ability to manage multiple projects and deadlines are essential.

ESSENTIAL DUTIES:

• Maintain effective workflow by reviewing processes, identifying efficiencies, and implementing improvements.
• Create and revise administrative systems, procedures, and documentation as needed.
• Resolve administrative issues by preparing reports, analyzing information, and recommending solutions.
• Ensure proper operation of office equipment, including scheduling maintenance and evaluating new tools or technology.
• Provide general information and respond to inquiries from Elders, staff, and community members.
• Maintain inventory of office and program supplies by monitoring stock, placing orders, and verifying deliveries.
• Support department operations by scheduling and coordinating administrative projects.
  Maintain professional knowledge through ongoing training and networking.
• Assist with planning and executing multiple department events annually.
• Uphold confidentiality and privacy of all Elders and departmental information.
• Successfully complete special projects and other assignments as requested

QUALIFICATIONS & SKILLS

Education:

• Applicants must possess a high school diploma or a General Educational Development (GED) certificate.
  
  

Experience:

• Applicants should have at least one year of recent experience performing administrative assistant duties in a professional setting.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.).
• Strong organizational, problem-solving, and critical thinking abilities.
• Familiarity with tribal governance structures and sovereignty issues.
• Valid drivers license with no restrictions.
• Ability to pass a pre-employment drug screening and extensive background check.
• Familiarity with the Tribe's Constitution, laws, and culture is preferred.

APPLICATION PROCEDURE

• Deadline for Application: January 9, 2026
• Please submit your application and supporting documents (i.e., resume, transcripts, certifications) through our online portal at www.chukchansi-nsn.gov/careers.
• For further inquiries, contact us at jobs@chukchansi-nsn.gov
• Notification: Applicants will be contacted within two weeks of the application deadline.

TRIBAL & INDIAN PREFERENCE STATEMENT

PRCI Tribal Preference:
In accordance with applicable Tribal Law, and Title VII of the 1964 Civil Rights Act, the PRCI Administration shall give preference in hiring, promotion, transfer, and lay-off to enrolled members of the Picayune Rancheria of Chukchansi Indians. To qualify for this preference, applicants must submit verification of enrollment in the Tribe. Preference means that Tribal Members who are equally qualified as non-tribal members will be hired. In addition, on the Human Resources Interview rubric that allows for a total of 75 points during interviews, Tribal members will be awarded an additional 7.5 points (10% of allotted points) counted in the overall tally. Tribal members who are not Chukchansi will receive Indian preference by awarding five additional points (6.7% of the total allotted points).

Indian Preference Statement:
Under CFR 25, Part 276 and by Title VII of the Civil Rights Act, Section 701(b) and 703(i), preference in filling all vacancies is provided to qualified PRCI Tribal Members and/or other American Indian/Alaska Native Candidates.