Legal Senior Office Service Specialist

Candidates who receive an offer will be required to complete a background check and drug test as a condition of employment.

Legal Senior Office Service Specialist.
San Diego, CA (Onsite)
2+Month Contract

This position supports all Office Services functions within a legal environment, including high-volume copy/print, scanning, mail, shipping/receiving, hospitality, office resets, kitchen restocking, supply maintenance, and basic facilities support. Extensive walking and stair use are required. Equipment includes MFD printers, 3-hole drill, bindery tools, and related office machinery.

Responsibilities

• Operate high-volume duplicating equipment; perform copying, printing, scanning, file conversion, file naming, FTP transfers, QC checks, and finishing/bindery tasks (velo coil, GBC, cutting, drilling, stapling).

• Maintain and troubleshoot convenience copiers; clear jams, change toner, clean feeders, and report technical issues.

• Handle highly sensitive and time-critical legal documents with accuracy and confidentiality.

• Maintain records, meter readings, service logs, and supply inventories; calculate and record job charges.

• Sort, distribute, and process all incoming/outgoing mail, faxes, and packages; apply postage; manage shipping/receiving and verify packing slips.

• Deliver completed jobs on-site and off-site as required.

• Restock snacks/drinks, maintain kitchen areas, restock supplies, and support hospitality functions.

• Reset visitor offices; maintain neat and organized copier areas.

• Assist with meeting room setups, light maintenance, building occupant moves, and occasional cleaning tasks.

• Coordinate off-site production projects; respond to service calls.

• Provide professional support to legal secretaries, paralegals, project managers, associates, and partners.

• Work under tight deadlines and high-pressure situations as needed.

• May require periodic overtime, weekends, and emergency off-hour response.

Requirements

• High school diploma or GED.

• 1–2 years of related experience; minimum 2 years in the legal industry strongly preferred.

• Strong customer service, communication, and interpersonal skills.

• Working knowledge of copy/print equipment, related software, cost-recovery tools, document workflows, and mail/shipping procedures.

• Basic electronics knowledge preferred.

• Ability to work independently, prioritize tasks, and adapt to changing needs.

• Ability to comprehend written technical materials (manuals, parts books, instructions).

• Strong problem-solving and troubleshooting skills.

• Ability to determine correct packing methods and materials; verify accuracy of incoming shipments.

• Ability to follow mail delivery instructions and perform extensive walking and stair navigation.

• Valid driver’s license and required insurance may be needed.

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.