Receptionist/Administrative Assistant

This position is the front line to clients and potential clients.  There is incentive compensation based on the growth of the business.

The individual will be:

• A self-starter & motivated.
• Positive & have a friendly demeanor/personable.
• Able to multitask.
• Committed to being on time.
• Great attention to detail.
• Able to use a multi-line phone.
• Proficient in MS Office.
• Quick Books experience a plus.
• Strong customer service skills.

Responsibilities include:

• Support other employees, greeting clients and guests both in person and on the phone then routing them where appropriate.
• Provide tours of the facility to prospective tenants; attend networking functions to support the development of new business.
• Direct and serve as backup to other employees.
• Assist with accounts payable and receivable, including data entry and invoice processing.
• Respond to tenant inquiries and resolve issues in a timely and professional manner.
• Manage office supplies and maintain a clean and organized workspace.
• Support others with administrative tasks, including scheduling appointments and meetings.
• Assist owner with marketing promotions.
• Receive rent and security deposits, post payments, make deposit slips.
• Maintain tenant files.
• Deal tactfully with personnel, tenants and visitors
• Strong communication with owner regarding overall operations and status of property
• Maintain accurate and organized records of all financial transactions and activity.
• Assist with special projects as needed.
• Top priorities are stellar customer service, excellent tenant relations, general office, market surveys, leasing documents, communication and lead follow-up with potential customers.