Executive Administrative Assistant | Portland, ME | 32-Hours

CORE RESPONSIBILITIES:

• Performs scheduling function for various meetings, including maintaining calendars, inviting/confirming attendees for meetings, booking conference rooms, ordering/picking up food when necessary and traveling to other locations as needed
• Provides administrative support to various Board Committees, as needed
• Maintains electronic filing system to allow for organized retention of and reference to important corporate records, documents and information
• Maintains exceptional record keeping and tracking system of Shareholder Progressions and Officer Terms
• Oversees and maintains inventory of office supplies and associated administrative suite/kitchen supplies
• Initiates IT and Facilities help desk tickets and tracks progress until resolved
• Collects and codes receipts and invoices for the Executive Suite
• Collaborates effectively with other Administrative and Executive Assistants, including providing staffing coverage, as needed
• Performs various other duties and projects assigned
• Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies
• Perform other duties to support the mission, vision and values of InterMed

MISSION AND VALUES:

• Follows InterMed’s mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care.
• Provide the highest quality care to our patients with a level of service that exceeds their expectations.
• Maintain a positive attitude and always treat our patients and each other with dignity and respect.
• Insist on honesty and integrity from each other and our business partners.
• Make teamwork a core component of our relationships between physicians, staff, and patients.
• Embrace change to better serve our patients.
• Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare.
• Have fun as we carry out our mission to serve.

KNOWLEDGE, SKILLS, AND ABILITIES:

· Education: Associate’s Degree preferred

· Experience: 3 years of previous administrative experience required

• Executive-level administrative support experience preferred
• Problem solve to find solutions to barriers that may impede progress
• Excellent communication skills: listening, oral and written
• Demonstrated ability to communicate and work effectively with all levels of employees
• Able to handle sensitive information and maintain confidentiality
• Ability to prioritize, organize, and plan work independently
• Ability to make decisions using sound judgment
• Strong computer skills; Microsoft Word, Excel, Access, and PowerPoint