Administrative Office Coordinator

Associated Builders and Contractors of Eastern Pennsylvania is seeking to add a Membership Manager to their team.

Position Summary
The Office Administrator is responsible for the overall coordination of daily office operations at ABC Eastern Pennsylvania offices. This role includes managing office systems, coordinating facility maintenance, supporting leadership with calendaring and scheduling, and ensuring efficient organizational processes that advance the chapter's strategic priorities.

Essential Functions

• Oversee day-to-day office functions and workflow to ensure smooth operations.
• Manage supplies, equipment, vendor relations, and service contracts.
• Implement and maintain filing and record-keeping systems.
• Coordinate maintenance and security of office premises.
• Maintain digital and physical office procedures and standard operating procedures (SOPs).
• Assist with financial tasks including check requests, invoice tracking, bank deposits, cash log and petty cash reconciliation.
• Provide administrative support to department heads and leadership.
• Ensure compliance with office safety and IT procedures.
• Assist with scheduling meetings and staff calendar management.
• Serve as the point of contact for office visitors and members.
• Coordinate event logistics for office locations, including room setup, catering, and materials.

The above requirements are representative of minimum knowledge, skills, and abilities.  To perform this job successfully, the individual will possess the ability and aptitude to perform each duty proficiently.

Educational and Other Requirements

1. Bachelor's degree in Business Administration, Management, or related field.
2. Prior experience in membership or association-based environments.
3. 3-5 years of experience in office or administrative management.
4. Strong written and verbal communication skills, tailored to suit a wide range of audiences.
5. Strong organizational and problem-solving skills.
6. High level of professionalism, discretion, and confidentiality.
7. Proficiency in Microsoft Office tools, including Outlook, Word, Excel, Teams, and PowerPoint.
8. Motivated self-starter with strong organizational skills and the ability to manage multiple priorities with ease.
9. Collaborative team player with a positive attitude and a willingness to jump in and help wherever needed.
10. Excellent interpersonal and relationship-building skills, with the ability to build consensus and contribute to a supportive workplace culture.

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