Billing Coordinator

Flexicrew Technical Services is seeking a Billing Coordinator to join our team. This entry-level role is ideal for candidates with office experience who want to grow their career in finance and accounting. The Billing Coordinator will work under the direction of the Controller to manage accounts receivable (AR) and accounts payable (AP) functions. The company uses Acumatica as its Payroll and Accounting system. Experience with this is a plus.

Essential Duties:

• Process vendor invoices, secure approvals, and issue checks.
• Maintain vendor profiles, AP reports, and files; respond to vendor inquiries.
• Prepare draft invoices, resolve discrepancies, and issue final invoices to clients.
• Maintain AR aging reports and notify management of budget status.
• Open and distribute mail daily; route documentation appropriately.
• Assist in month-end closings for both AP and AR activities.
• Coordinate with Contracts Principal and managers on invoice reviews.
• Communicate AP/AR issues to Controller and resolve client concerns promptly.
• Create and maintain accurate billing data in the accounting system (Acumatica).
• Perform filing, copying, and other office duties to support finance.
• Provide timely aging and other financial reports to stakeholders.
• Apply internal procedures and quality control standards to all accounting tasks.
• Actively promote and observe company, client, and regulatory HSSE procedures.

Requirements/Skills:

• High school diploma or GED required; some college preferred.
• Entry-level experience required; two (2) years of office experience preferred.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with accounting systems (Acumatica experience a plus) and Microsoft Office Suite.
• Ability to handle confidential financial information with discretion.

Physical Requirements:

• Sedentary work primarily performed in an office environment.
• Minimal physical demands; no travel required.

Equal Opportunity Statement:
Flexicrew Technical Services is an Equal Opportunity Employer. Employment decisions are based on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, or marital status.