Office Services Assistant (32 hours per week) - Part-time

Reporting to the Administrative Services Manager, the Office Services Assistant is responsible for assisting with day-to-day office operations, such as ordering of supplies, overnight shipping, maintenance of company equipment and furniture, and general office organization.

PLEASE NOTE: This is a 32 hour per week (with occasional OT) position and is eligible for benefits.

WHAT YOU'LL DO:

• Takes inventory of office kitchen supplies and distributes supplies as needed.
• Maintains inventory of office supplies and welcome kit supplies; coordinating and delivering welcome kits for new hires at 2N.
• Makes regular UPS or US Mail shipments to regional offices and communities.
• Responsible for day end closing of UPS.
• Maintains general office organization. Assures that hallways, walkways and public areas are well lighted, uncluttered and kept in a safe manner, free of boxes or other debris.
• Responsible for the set up and securing of furniture on the outside deck.
• Sorts interoffice mail and makes regular daily pick-up of mail.
• Maintains kitchens; keeps kitchen areas stocked with supplies; regularly cleans kitchen equipment (refrigerator, water, coffee and beverage dispensers, and popcorn machines).
• Monitors inventory and distributes paper stock to all copiers, fax machines and printers.
• Maintains conference rooms and keeps them neat and stocked with supplies.
• Keeps mail, supply, copier, and storage areas, and conference rooms in order.
• Handles office services requests such as changing light bulbs, hanging pictures, etc.
• Maintains bulletin boards and posts company information.
• Assists in the processing of overnight shipments.
• Assists in large and small office moves.
• Answers the EQR corporate telephone line and directs calls appropriately
• Responsible for accepting and greeting registered visitors and escorting them to their EQR contact or lobby reception as directed.
• Assist with set-up and breakdown of 2N office events.
• Answers the main telephone line and directs calls appropriately
• Assists with other projects as necessary.
• Represents the Company in a professional manner at all times. Consistently maintains a professional courteous attitude when dealing with residents, coworkers, guests and the general public.
• Performs other duties as necessary.

REQUIREMENTS:

• High school diploma or GED
• Experience using Google platform and Microsoft suite
• Able to lift 40 pounds or more
• Excellent communication skills
• Be available to work occasional overtime

The Company may revise this job description from time to time as business needs require. It is not intended to be an exhaustive listing of all the functions of the job, nor to limit the Company's right to assign other functions to an employee in this position. This job description does not constitute a written or implied contract of employment.

SALARY:

$19.00 $23.00 per hour, with occasional overtime. A discretionary performance-based incentive may be available.

The successful candidate's starting pay will be determined based on job-related skills, experience, and qualifications.

WE CARE ABOUT YOUR TOTAL WELLBEING:

• Physical Wellbeing: Medical, dental, and vision care
• Social Wellbeing: 9 paid holidays, annual vacation time, paid sick leave, new parent benefits
• Financial Wellbeing: 401(k) Retirement Savings Plan, Rent Discounts, Competitive Compensation
• Community Wellbeing: Paid Community Service Hours
• Career Wellbeing: Leadership Development
• Learn more about our Total Wellbeing program

RELOCATION:

Equity Residential does not cover relocation costs for this opportunity; all relocation and related expenses are the responsibility of the candidate.

PHYSICAL AND VISUAL ACTIVITIES:

Ability to effectively hear, speak, and communicate in person and over the phone, including the clear exchange of information through spoken and written communication. Ability to interpret, evaluate, and accurately convey detailed verbal and written instructions. Visual acuity sufficient to use a computer effectively and read written materials. Ability to lift, push, pull, or carry up to 15 pounds to distribute documents, supplies, and materials throughout the office or facility. May be required to climb stairs.

The above describes the physical and visual activities that are commonly associated with the performance of the essential functions of this job. Commonly associated is not intended to mean always or only. Reasonable accommodation will be provided as required by law to enable otherwise qualified employees with a known disability to perform the essential functions of the job.

WORKING ENVIRONMENT:

Our work environment is casual, collaborative, and people-first. Team members are encouraged to bring their authentic selves to work, share ideas openly, and communicate comfortably across all levels of the organization. While we value professionalism and accountability, we also believe a relaxed atmosphere fosters creativity, productivity, and strong working relationships. Employees enjoy a flexible, supportive culture where teamwork, mutual respect, and a sense of balance are priorities.

Equity Residential is an Equal Opportunity Employer. We are committed to equal employment opportunities for all job applicants and employees. No job applicant or employee will be discriminated against because of race, religion, color, sex, sexual orientation, gender, sexual/gender identity, age, disability, pregnancy, national origin, military or veteran status, or any other characteristic protected by applicable law. Equity Residential is committed to hiring a diverse workforce. Equity Residential has a smoke-free workplace environment.