Administrative Assistant-Construction/Badging

General Contractor has an immediate opening for a Full-Time, In-Office Administrative Assistant with a focus on Construction Badging to join the Compliance Team in its Ramsey, NJ office.

Primary Responsibilities

• Compliance Badging (75%)
• • Serve as a liaison between the project team, subcontractors, and office staff to ensure required badges are issued to all authorized personnel for all relevant jobs
  • Run and manage background check process for badging purposes
  • Maintain organizational logs to track badging requirements, needs and distribution

• Other Compliance-Related Tasks (25%)
• • Perform administrative tasks including data entry, filing, scanning, printing, and copying as needed.
  • Maintain and update subcontractor contact information and databases.
  • Track and manage subcontractor licenses, certifications, and compliance documentation.
  • Communicate regularly with subcontractors, architects, owners, local building departments, site superintendents, and other stakeholders.
  • Support additional projects and administrative duties as assigned.

Skills & Qualifications

• Strong verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; experience with Timberline and Elation is a plus.
• Highly organized with exceptional attention to detail.
• Sound judgment with the ability to make timely, well-informed decisions.
• Ability to work independently as well as collaboratively within cross-functional teams.
• Capable of processing requests efficiently in a fast-paced environment.
• Customer-service oriented with a professional demeanor.
• Self-motivated, dependable, and deadline-driven with a strong work ethic.
• Proven ability to manage multiple priorities while maintaining accuracy.

ETC Companies, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.