Billing & Bookkeeping Associate (Part-time)

Part-Time Billing & Bookkeeping Associate
Moving & Storage Company in Brockport, NY
$23–$24/hour | Part-Time | In-Office
Our client is a long-standing, locally owned moving and storage company serving Western New York for decades. We’re currently seeking a part-time Billing & Bookkeeping Associate to join this small, close-knit office as a beloved 40-year employee transitions toward retirement.
This role is ideal for someone looking for steady, meaningful part-time work; whether that’s a parent balancing school schedules, a recently retired professional who enjoys staying busy, or someone who simply prefers a predictable, flexible routine.

Why This Role Is Special

• You’ll be stepping into a position built and refined over 40 years
• Training is thoughtful, thorough, and unrushed
• The office culture is old-school, respectful, and relationship-driven
• Leadership values reliability, consistency, and flexibility
• Schedules can be adjusted to fit your life once training is complete

Schedule & Flexibility

• Training period:
• • Approximately 2 months
  • Ideally Tuesdays & Thursdays, about 16 hours/week
  • Typical training hours are 8:00am–4:00pm, but flexibility is available
  • Additional training days can be added if helpful
• After training:
• • 20–30 hours per week
  • Typically 3 days per week - very flexible on what days and hours those need to be! 
  • Must be worked during normal business hours
• This is an in-office role in Brockport (remote work is not part of the role)

What You’ll Be Doing
This position focuses on commercial billing and bookkeeping (not household moves).

Key Responsibilities Include:

• Commercial billing for universities, school districts, and government clients
• Creating invoices, tracking purchase orders (POs), and following payment workflows
• Much of the work is repetitive and process-driven, which many people find satisfying and calming.
• Managing and updating multiple Excel spreadsheets (tracking revenue, jobs, and POs)
• Entering and processing accounts payable through the company’s in-house system
• Coordinating approved payments through the bank
• Collecting weekly field time sheets and sending them to payroll (payroll itself is handled remotely by the retiring employee)
• Supporting prevailing wage job tracking (knowledge helpful but not required—training provided)
• Working within an industry-specific moving & storage software system

Who You’ll Work With

• A very small office (you’ll have your own cubicle)
• An operations manager who’s been with the company a long time and truly cares about the business and people
• A billing colleague who handles household moves
• Sales staff who are in and out throughout the day

This is a traditional, no-frills environment; yes, they still use typewriters occasionally and mail checks. It’s dependable, familiar, and refreshingly straightforward.

What We’re Looking For

• Strong Excel skills and comfort working with spreadsheets
• Previous bookkeeping, billing, or accounting support experience
• Detail-oriented and organized
• Comfortable working independently and staying on top of tracking and follow-ups
• Reliable, steady, and respectful
• Someone who appreciates an old-school office culture and long-term stability

Compensation & Benefits

• $23–$24/hour (max range)
• Health insurance available through Excellus (high deductible plan), 401(k) with 4% match after one year. Paid vacation

The Bottom Line
This is a role for someone who values:

• Consistency over chaos
• Flexibility without pressure
• Being trusted to “come in and get the job done”
• Working with people who have stayed for decades because they’re treated well

If that sounds like you (or someone you know) we’d love to start the conversation.