Accounting Specialist

Job Title: Accounting Specialist
Location: San Antonio or Austin TX
Operating Company: Mechanical Reps Inc
FLSA: Exempt

Overview:
Mechanical Reps Inc - A member of the AIR Control Concepts family.

Established in 1974, Mechanical Reps, Inc. is the distinguished
 HVAC product representative in Central and South Texas, renowned for unparalleled service and expertise.

At our core is a steadfast dedication to our customers, fostered by trusted partnerships with elite manufacturers.

Our values of faith, family, service, and ownership anchor us as we fulfill our mission by serving the commercial HVAC and Plumbing markets.

Check out our website: home | Mechanical Reps

Position Summary:
The Accounting Specialist manages, records, invoices and reconciles financial information. This role involves ensuring accuracy in accounts, resolving discrepancies, and assisting the overall accounting team in striving for comprehensive financial integrity and accountability.

Essential Duties and Responsibilities: 

1. Manage daily transactions, including Accounts Payable/Receivable
2. Responsible for tracking and resolving outstanding payment issues and updating weekly aging report in a timely manner.
3. Carry out billing, collection and reporting activities according to specific deadlines.
4. Facilitate payment of invoices due by sending bill reminders and contacting clients.
5. Reconcile Vendor Invoice to internal Purchase Order.
6. Generate and send out invoices to clients promptly.
7. Monitor the daily Correspondence in the accounting department.
8. Process credit memos and adjustments as needed.
9. Respond to client billing inquiries in a timely and professional manner.
10. Review accounts for discrepancies and resolve billing issues.
11. Monitor client accounts for delayed payments and other irregularities.
12. Manage month-end and year-end closing.
13. Work with cross-functional teams to streamline billing processes.

Experience and Requirements:

1. A minimum of a high school diploma or equivalent. A bachelor’s degree in finance, accounting, or a related field is preferred.
2. Proven experience as an Accounting Specialist or similar role.
3. Strong understanding of billing and financial concepts.
4. Good mathematical and data entry skills.
5. Strong problem-solving skills and attention to detail.
6. Working knowledge of MS Office (especially excel).
7. Well-organized with the ability to prioritize tasks.
8. Strong attention to detail and problem-solving ability.
9. Excellent communication and interpersonal skills.
10. Ability to work independently and as part of a team.
11. Ability to manage multiple tasks and prioritize work to meet deadlines.

Physical Requirements:
This job primarily involves sitting for long periods and using office equipment such as computers and phones.

Working Hours:
The Accounting Specialist is a full-time position with typical working hours from 7:30 am to 5:30 pm, Monday through Thursday. 8:00 am - 12:00 noon on Fridays. Occasionally, overtime or weekend work may be required to meet deadlines.
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Benefits: 
We offer a competitive and comprehensive benefits package, including: 

• Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being. 
• Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage. 
• Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP). 
• Professional Development – Ongoing training opportunities and support for continuing education 

Air Control Concepts & Mechanical Reps Inc are Equal Opportunity Employers. 

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