Senior Administrative Assistant
| Estimated Pay info | Based on similar jobs in your market$65 per hour |
|---|---|
| Hours | Part-time |
| Location | Jacksonville, FL Jacksonville, Florida open_in_new |
About this job
Job Description
Senior Administrative Assistant
We exist to transform our customers and change lives
Who We're Looking For
We are seeking an experienced, detail-oriented Administrative Assistant to provide high-level administrative support to our COO in a part-time capacity. This Jacksonville based position requires exceptional organizational abilities, professional communication skills, and meticulous attention to detail.
What You'll Do:
- Provide comprehensive calendar, including:
- Scheduling and coordinating meetings
- Handling conflicts and competing demands
- Manage reoccurring calls between the executive team and new customers by:
- Outreaching to customers segments using email sequencing technology
- Scheduling calls and managing conflicts
- Preparing the customer bio for the executive prior to the call
- Cascading the feedback and action items from the call to the broader leadership team
- Orchestrate and manage the COO's team engagement program, including:
- Coordinating team member lunches and managing attendee lists
- Facilitating virtual team member meetings via Zoom
- Supporting COO preparation for team interactions
- Plan and execute team offsites, including:
- Venue selection and booking
- Coordinating meeting spaces, meals, and activities
- Managing travel arrangements for attendees
What You Bring:
- 5+ years of experience supporting VP Level Leadership
- Proven track record of handling confidential information with absolute discretion
- Exceptional organizational and time management capabilities
- Strong attention to detail and commitment to accuracy
- Professional and formal communication style, both written and verbal
- Demonstrated ability to work independently in a remote environment
- Advanced proficiency in:
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Calendar management and scheduling tools.
Preferred Qualifications:
- Strong interpersonal skills and ability to build relationships with stakeholders
- Demonstrated proactive approach to problem-solving
- Experience managing virtual team coordination and communication
Why You'll Love It Here: Working at RF-SMART means joining a culture that values growth, collaboration, and innovation. As an Administrative Assistant, you'll work alongside a passionate team dedicated to making a difference—both for our customers and our employees.
Employer does not sponsor applicants for employment visa status (e.g. H-1B visa status).General Information: The above noted job description is not intended to be an exhaustive list of all duties and responsibilities that may be assigned, but rather to give a general sense of the responsibilities and expectations of the job. As the nature of business demands change so, too, may the essential functions of this specific position and/or the skills and abilities required. RF-SMART is an Equal Employment Opportunity (EEO) employer.A Word From Our CEO - Watch Now
Your Privacy Choices