Clerk - Secretary - Transportation - Full-time

Reports To:                    Associate Director of Employee Services                                                                      Transporttion                                                                           

Duty Days:                     238 Days

Wage/Hour Status:       Non-Exempt

Pay Grade:                     AS03

Date Created:                 12/2025

 

Qualifications:

 

College hours (preferred), high school diploma or GED ( required)

Proficient keyboarding, word processing and file maintenance skills

Experience working in a clerical position

Ability to work independently

Effective organizational, communication, and interpersonal skills

Expertise in office machines including personal computer

Bilingual (Spanish/English) preferred

Ability to work with sensitive information and maintain confidentiality

Ability to work within deadlines and handle frequent interruptions

Flexibility and ability to organize self and employee filing systems

Initiative and good judgment in working with the public, employees, and administrators

Ability to follow procedures with minimal supervision

 

Primary Purpose:

 

Work under the discretion of the Associate Director of Employee Services with all matters related to Hiring, by scheduling candidate interviews, submitting Recommendation to Hire (Rec to Hire) documentation, and maintaining accurate and up-to-date employee records. Prepare and maintain department records, files  And verify that all transportation staff meet Department of Transportation (DOT) driving requirements, ensuring compliance with federal and organization standards. Support the hiring lifecycle, safeguard regulatory adherence, and contributing to the overall efficiency of employee services within the Transportation department.   Always act in the best interest of the district, the students and the community.

 

Major Duties and Responsibilities:

1. Type correspondence, reports, agendas, memos, etc.
2. Daily telephone communication.
3. Coordinate communications with department personnel.
4.  Relate and communicate positively with patrons and all district employees.
5. Serve as translator as needed for Spanish/English language conversion (both oral and written). 
6. Utilize district-adopted software systems including but not limited to Munis, TalentEd, SmartTag, and Fleetvision. 
7. Keep daily and monthly reports up-to-date, record data and distribute.
8. Maintain filing system.
9. Prepare and maintain driver safety files.
10. Assist with fixed assets inventories and disposals.
11. Other duties as assigned.

Equipment Used

 

Personal computer,  , telephone, printer, copier and fax machine.  

 

Working Conditions:

 

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions. Occassional irregular hours.  

 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.