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Provided by the employer
Verified Pay check_circle $17.70 per hour
Hours Full-time
Location Waterford, Michigan

About this job

    Purchasing and Finance Secretary, Level IV JobID: 14847
  • Position Type:
      Administrative and Business Office Support/Secretary/Clerical

  • Date Posted:
      12/10/2025

  • Location:
      Finance and Budget

  • District:
      
    •   Additional Information:  
    Position:      
    Purchasing and Finance Secretary, Level IV
    12 month position – FTE 1.0
                                                                                                               
    Location:     
    Kurzman Administration Office, Crary Campus  
     
    Minimum Qualifications:
    • Associates degree and/or completion of Business college credits preferred
    • Three years of accounting and/or purchasing experience desired
    • Extensive computer skills and efficient in using Microsoft Office Suite, Google, and Excel
    • Knowledge and skills in grammar, punctuation, language usage, and general composition
    • Experience with Business Plus system
    • Ability to coordinate and process data in a timely and accurate manner with strong analytical skills
    • Demonstrate a high degree of initiative, plan and organize work independently
    • Meet timelines, maintain records, prepare reports and have the ability to multi task
    • Develop ongoing positive working relationships with team members
    • Ability to communicate clearly and concisely, both orally and in writing and to interact collaboratively with district staff and community members
    • Willingness to obtain MSBO Purchasing Officer certification
    • Knowledge of the State of Michigan Accounting Manual (Bulletin 1022)
     
     
    Responsibilities:
    • Review, approve and process purchase orders for appropriate supplies, materials, and equipment necessary for the successful operation of the school district
    • Assist end users with specifications and obtaining quotes on purchase orders
    • Responsible for administering formal public bids in compliance with all Board, Federal and State policies. Responsible for writing specifications and bid documents, organize and lead pre-bid conferences, and post all required information to district purchasing page
    • Ability to conduct training for new staff on purchasing policies, procurement procedures and technology (assignment of purchasing roles/users) within the purchasing function
    • Maintain and update vendor files, both within the finance software system, as well as within the Business Services Department
    • Maintain, processes and assures compliance by vendors with all contract documents
    • Administer the District’s purchasing card program
    • Assists with management of cash, including bank functions, ACH transactions, wires and check management
    • Assist with payroll tasks including review of entries to double check work
    • Assists in completion of fiscal year-end related activities
    • Answer telephone and email inquiries from employees as well as outside vendors
    • Provide back-up for monthly journal entries, cash receipts, invoices and other related data files into the Business Plus system
    • Reconcile monthly general ledger liability accounts
    • Backup and support others within the Business Services department
    • Other duties as assigned by Director
    • Job duties will be performed in person
     
    Reports To:                         
    Director of Finance and Budget
                                                                           
    Workday/Week:               
    Monday – Friday, 8 hours per day
     
    Starting Date:                    
    ASAP 
     
    Compensation:                 
    MESPA I Master Agreement, Classification IV
    New Hires: Starting Salary $17.70 - $23.69 (Based on experience)                       
     
    Posting Date:                     
    December 10, 2025                     
     
    Posting Deadline:             
    Until Filled  
     
     
     
    Internal and external candidates may apply by visiting and selecting the icon “Employment” and next, “Job Postings Directory”.  Include letter of intent, resume, and letter(s) of reference with the application.  Employment is contingent upon receiving all required documentation (e.g., criminal background investigation and fingerprint records.)
     
     
    The Board of Education does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation or transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities.
     
     

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Posting ID: 1202399083 Posted: 2025-12-20 Job Title: Purchase Finance Secretary
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Purchase Finance Secretary