Summary/Objective: The On-Site Administrator provides daily administrative and operational support to the API Operations team located at our client. The position ensures smooth coordination of employee on-boarding and off-boarding processes, documentation, and engagement activities to support a productive and compliant work environment.

Position Type and Expected Hours of Work This is a full-time, hourly position.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HR & Employee Lifecycle Support

Assist HR with employee timecard management, including tracking, corrections, and verifying attendance records.
Coordinate with IT on assignment of equipment, including handling shipments of new or returned items.
Coordinate on-boarding and off-boarding processes, ensuring all required documentation, access, and workflows are completed in a timely manner.
Support the preparation, organization, and maintenance of personnel files and confidential records.

Security & Access Coordination

Partner with on-site security teams to manage employee badging, access requests, renewals, and deactivations.
Track badge status for new hires, terminations, and role changes to ensure accuracy and compliance.

Documentation & Compliance

Compile, organize, and maintain official documentation related to performance management, corrective actions, and disciplinary matters.
Ensure all documentation is properly logged, completed, and stored in accordance with company policy and confidentiality requirements.
Assist managers with creating, distributing, and tracking required forms and notices.

Employee Engagement & On-site Operations

Coordinate and support employee engagement programs, recognition events, and on-site activities.
Serve as an on-site point of contact for employee inquiries related to HR processes, scheduling, documentation, and administrative needs.
Support API leadership with general operational tasks, reporting, and communication needs as necessary.

Competencies

Previous administrative and/or HR support experience preferred.
Strong organizational skills with the ability to manage multiple priorities.
Excellent communication and interpersonal skills.
Ability to handle confidential information with discretion.
Proficiency with standard office software. Proficiency in HR systems a plus.

Position Type and Expected Hours of Work This is a full time, hourly position.

Required Skills, Education and Experience

Education

High school diploma or equivalent required.
Associate’s or Bachelor’s degree in Business Administration, Human Resources, or related field preferred.

Experience

2+ years of administrative and/or HR support experience required.
Experience in aviation, logistics, or a fast-paced operational environment, a plus.
Previous experience handling confidential HR or employee documentation strongly preferred.

Skills & Competencies

Strong organizational and time-management skills with the ability to manage multiple tasks and deadlines.
Excellent verbal and written communication skills, with a professional and customer-service–oriented demeanor.
High attention to detail and accuracy, particularly with documentation and records.
Ability to work independently on-site and collaborate with cross-functional teams.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HR/operations systems (ADP, Workday, or similar preferred).
Ability to maintain confidentiality and handle sensitive information with discretion.
Problem-solving abilities and a proactive, resourceful approach to daily tasks.

Compensation:
The good faith compensation for this position is $25.00/hr, commensurate with experience.

On-Site Administrator - Dallas, TX - Full-time / Part-time

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