TIMEKEEPER - SIS - Full-time

Description

Share Ice Services (SIS) is searching for an experienced Timekeeper to join our Finance team.  The Timekeeper role will support both Nichols Brothers Boat Builders (NBBB) and Everett Ship Repair (ESR). Based at our Everett shipyard, the Timekeeper will travel regularly to the Nichols shipyard in Freeland, WA. SIS is the umbrella company that supports NBBB and ESR, both of which are vital to Ice Cap Holdings’ strong presence in the Pacific Northwest maritime community.

We are seeking a detailed oriented Timekeeper to join our team. Reporting to the Payroll Accounting Specialist, the Timekeeper plays an integral part in supporting the Finance Team. The Timekeeper will be responsible for accurately recording, verifying, and maintaining employee work hours and job codes across multiple shipbuilding projects. This role plays a key part in ensuring accurate labor cost tracking, payroll processing, and project reporting in compliance with company policies and maritime labor standards.

What You will Do:

• Record and verify daily hours worked for all shipyard employees, trades, and subcontractors.
• Monitor entries for completeness and timeliness of supervisor-entered employee and contractor work time.
• Ensure all time entries and job codes are accurate and properly assigned to each project or vessel.
• Work closely with supervisors and foremen to confirm daily time sheets and resolve discrepancies.
• Prepare daily, weekly and monthly reports by pulling project data from multiple software programs.
• Support payroll processing by submitting verified timekeeping data on schedule.
• Maintain and update attendance, leave, and shift records.
• Assist with audits and provide timekeeping documentation when requested.
• Handle all employee and payroll information with confidentiality and care.
• Ensure compliance with company policies, safety procedures, and applicable labor regulations.

Qualifications

What You Bring to Our Team:

• Analytical and data reporting skills.
• Process oriented
• Strong attention to detail, data accuracy and record-keeping skills
• Excellent interpersonal and communication skills and be able to interface with colleagues at all levels

• Strong client service orientation when serving our operating entities, adapting to the cultural realities on the ground in each operating company.

• Ability to work in a fast-paced environment and under deadlines while managing multiple priorities.
• Excellent organizational skills
• Effective problem-solving abilities.

Qualifications:

• An associate degree in Business, Accounting, or related field is strongly preferred, or an equivalent combination of education and experience.
• 3+ years of timekeeping, payroll, or accounting experience — ideally in a shipyard, construction, or manufacturing environment.
• Familiarity with timekeeping/ERP systems and importing data
• Proficiency generating and analyzing timekeeping or payroll reports.
• Experience with MS Project
• Understanding of time control concept
• Advanced MS Excel skills including formulas, pivot tables, and report creation.
• Effective use of MS Outlook, Word, Teams, Sharepoint, etc.
• Ability to work with various file structures

Company Benefits:

• 401(k) with company matching
• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Group Life Insurance with Optional supplemental life and disability insurance programs
• Paid time off
• Employee Assistance Program
• Supportive team environment in a respected, safety-focused shipyard.
• Culture of Learning with State-Certified Apprenticeship Programs

Equal Employment Opportunity: Shared Ice Services is an Equal Opportunity Employer and does not discriminate based on race, political affiliation, religion, sex, marital status, national origin, age, or the presence of any sensory, mental or physical disability.

Shared Ice Services is a drug free workplace, and all applicants are subject to a pre-employment drug screen and a background check.