Care & Outreach Administrative Assistant

Care & Outreach Administrative Assistant

The role of the Care & Outreach Administrative Assistant is designed to provide administrative assistance to our Care & Connection Team and Outreach Team. We are looking for a highly organized and collaborative administrator who can help our team create an environment where each person at Central feels like they can belong and become who God intended.

CORE COMPETENCIES

• Attention to detail, including the capacity to meet deadlines, notice inconsistencies, and solve problems.

• Multi-tasking abilities, intellectual flexibility, and strong organizational skills so that important matters don’t slip through the cracks.
• The ability to communicate clearly, both verbally and in writing.
• The capacity to use the church database (Planning Center) for information, updating, attendance, registrations, training of volunteers, communications, assigning workflows, etc. 
• The aptitude to work well under pressure, maintaining a professional demeanor, a servant’s heart, and a “can do” attitude.
• Thoughtful, creative, and strategic thinking skills.
• Warm and caring interpersonal skills.
• The ability to effectively collaborate, communicate, and delegate.
• Passion for the message and mission of Jesus, particularly in the area of helping people share the love of Jesus with their relational world.

 

PRIMARY RESPONSIBILITIES

Connection:

• Coordinate specific ministry event details (purchasing items, set up, scheduling rooms, registrations, and other logistics) for Discover Central, Connection Class, Baptism, etc.
• Ensure all people who complete classes are followed up with in a timely manner and manage PCO workflows to coordinate appropriate communication to anyone going through the onboarding process.
• Order food and materials needed for events.
  

Care:

• Manage workflows and respond to inquiries about all aspects of care ministry, including baptism, weddings, Recovery, Divorce Care, Grief Share, etc.
• Scheduling rooms, registrations, and logistics for events.
• Order and set up food and materials needed for events.
• Communicate with key volunteers (especially Care Team) about training, follow-up, onboarding, etc.

Outreach:

• First point of contact for Outreach ministry inquiries.
• Input benevolence care into HCNC database.
• Assist with registrations and follow-up from Outreach training events (Live Sent, Oikos in 20, etc)

STAFF RELATIONSHIPS

• A member of both the Care & Connection team and Outreach Team, reporting to Neil Downey, Care & Connection Pastor.

TIME COMMITMENT

• This is a part-time position, approximately 15-20 hours per week.
• Expected to attend weekly Care & Connection Team meetings.
• Expected to be on-site to assist with check-ins for occasional Care & Connection events (e.g. Connection Class).