Document Control Technician

Project Management Office / Corporate Services

This position is not eligible for recruiting or sourcing by outside parties.

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Mesa seeks a Document Control Technician with the following skills, knowledge, and abilities:

• Work Location is Hybrid/Remote. It is desired that the candidate be within 2 hours of the Merrillville, IN area. If not in this area, the candidate must be willing and able to travel upon request.
• Possess strong verbal and written communications skills. Ability to coordinate with and interface with client personnel, engineers, and colleagues.
• Possess strong organizational skills. Ability to handle large volumes of hard copy documents and electronic files.
• Possesses strong interpersonal skills to build relationships and work effectively with clients, peers, and affiliates.
• Possesses strong skills in Microsoft Word, Access, and Excel.
• Possess willingness to develop, promote and comply with Mesa safety requirements.
• Possesses ability to understand and implement client and Mesa processes/procedures with regards to document control.

Education/Experience:

• Associates Degree in Business or Technology with 5+ years and or 4-year degree with 3+ years’ experience. Experience in the Utilities or Oil-Gas, heavy refineries a plus.

Responsibilities:

• Maintains, organizes, and updates documents in electronic drawing management systems. Familiarity with Meridian required; AutoDesk Vault and AutoCAD, Microsoft Office 365 and SharePoint required.
• Provides on-time and on-budget, complete administrative and analytical support in relation to engineering document services.
• Demonstrates adherence to client-driven engineering document services policies, procedures, standards, and guidelines.
• Provides services for engineering document requests.
• Communicates document requirements and client standards to the engineering team.
• Performs collection, entry, and distribution procedures as required.
• Ensures document transmittals by others are accurate and complete.
• Utilizes interpersonal skills in maintaining balance with all party’s requirements and priorities.
• Proactively communicates with vendors Document Control Specialists and internal teams to manage workload and project requests.
• Contributes to the development of department policies including documentation, storage, and organization policies.
• Initiates corrective action for continuous improvement of efficiency and customer service.
• Performs quality assurance and quality control of engineering documents.
• Performs periodic archiving and audits to maintain document repository standards.
• Investigates compliance as necessary.
• Support of engineering documents with verification of document accuracy through audits.
• Demonstrated proficiency in analyzing data, problem identification and resolution, and ability to generate clear/concise reports indicating key issues.
• Intimate working knowledge of Meridian, AutoDesk Vault and AutoCAD, Microsoft Office 365 and SharePoint required.
• Strong communication and organization skills both verbal and written.
• High attention to detail.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to work on multiple tasks and prioritize work.
• Must be willing to work extended hours as necessary.
• Ability to work cross-functionally as a team.
• Must have the authorization to work permanently in the US.
• Work Location is Hybrid/Remote but it is desired that the candidate be within 2 hours of Merrillville, IN. If not located within 2 hours of Merrillville, IN, the candidate must be able and willing to travel once a month to the client’s office if requested.

Notice to External Search Firms: Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.