Office Manager

Join our team, a trusted, veteran-owned and family-run insulation company proudly serving the Frazee and greater Minnesota Lakes Region since 2017. If you thrive in a close-knit, family-oriented environment and want to build a long-term career with a company that values integrity, hard work, and community, we'd love to hear from you.

The Office Manager will serve as the operational backbone for a construction company, managing all administrative, financial, and scheduling functions to ensure smooth daily operations. This hands-on role is ideal for someone who enjoys variety, takes ownership of their work, and wants to grow into a business management position. You'll work independently in a professional office environment without front desk responsibilities, focusing on accounts receivable/payable, payroll, job scheduling, and ensuring the financial health of the business.

KEY RESPONSIBILITIES

Financial Management

• Manage accounts receivable and accounts payable, including invoice processing, billing, and payment tracking
• Ensure timely collection of outstanding invoices and maintain positive client relationships
• Process bi-weekly payroll for 2 employees with accuracy and timeliness
• Handle daily banking tasks including check deposits and account reconciliation
• Maintain organized financial records and documentation

Administrative Operations

• Process and organize company paperwork, contracts, and documentation
• Take and manage customer orders (no estimating required)
• Schedule insulation installation jobs and coordinate with field crews
• Maintain filing systems and ensure compliance with business requirements
• Support general office operations and administrative tasks as needed

Business Development Path

• Learn all aspects of business operations with the goal of advancing to Business Manager
• Develop deeper understanding of company financials, operations, and strategic planning
• Gradually assume increased responsibility for business decision-making

QUALIFICATIONS

Required:

• Associate's degree preferred, but not required; relevant experience may substitute for formal education
• Strong organizational skills and exceptional attention to detail
• Proficiency with basic accounting principles and financial management
• Experience with payroll processing or willingness to learn
• Comfortable working independently with minimal supervision
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks or similar accounting software
• Reliable, trustworthy, and able to handle sensitive financial information
• Strong communication skills, both written and verbal

Preferred:

• Prior experience in office management, bookkeeping, or administrative roles
• Familiarity with construction or trades industry
• Experience with job scheduling or project coordination
• Existing knowledge of small business operations

WHAT WE OFFER

Compensation: Up to $60,000 annually, commensurate with experience

Work Environment:

• Monday through Friday, 8:00 AM - 5:00 PM (occasional Saturday morning flexibility may be needed)
• Professional, quiet office setting with no front desk or heavy phone responsibilities
• Stable, established family business with growth potential

Growth Opportunity:

• Clear path to Business Manager role for the right candidate
• Hands-on training in all aspects of business operations
• Opportunity to make a real impact in a small, growing company