Construction Secretary/ Admin Assistant

MEMCO SER is looking for a EXPERIENCED construction admin assistant to start ASAP!

MEMCO SER is seeking a highly organized Secretary / Administrative Assistant with a strong background in Certified Payroll (Davis-Bacon) and experience supporting federal and federally funded construction projects. This role is critical to maintaining compliance, supporting project teams, and ensuring accurate reporting to General Contractors and government agencies.

• Prepare, submit, and maintain Certified Payroll Reports (CPRs)

• Strong working knowledge of:

  • Davis-Bacon Act

  • Prevailing Wage determinations

  • WH-347 forms

• Track employee classifications, wage rates, fringes, and hours

• Coordinate corrections, back-up documentation, and audit responses

• Interface with GCs, payroll companies, and government compliance portals

• Experience working on:

  • Federal projects

  • State and municipal public works

  • Federally assisted projects (HUD, DOT, Port Authority, etc.)

• Maintain compliance documentation including:

  • Labor compliance packets

  • EEO documentation

  • Payroll interviews / wage confirmations

• Assist with responses to compliance audits and GC requests

• General office administration and document control

• Filing and organization of project records (digital and physical)

• Manage correspondence with GCs, inspectors, and agencies

• Answer phones, emails, and route inquiries appropriately

• Coordinate with payroll providers or in-house payroll

• Track:

  • Timecards

  • Labor hours by project

  • Job cost coding support

• Assist with:

  • Invoicing backup

  • Lien waivers (conditional/unconditional)

  • Vendor compliance tracking

• Maintain compliance logs and reporting calendars

• Track:

  • Insurance certificates

  • Safety documentation

  • Employee onboarding records

• Assist with submissions through:

  • LCPtracker

  • eMARS

  • Elations

  • Other GC or agency compliance systems

• Microsoft Office (Excel, Word, Outlook) – required

• Payroll or compliance software (ADP, QuickBooks, LCPtracker, etc.)

• Ability to learn GC portals and federal reporting systems

• Strong data entry accuracy and attention to detail

• Extremely detail-oriented

• Strong confidentiality and integrity

• Ability to meet strict deadlines

• Comfortable working with auditors and compliance officers

If interested please call (713)814-1130 and email resume to renemejia@memcostaffing.com