Facilities Coordinator

JSG is hiring a Facilities Coordinator / Admin Assistant for our client in Pasadena, CA.

Pay rate: $28-$30

Responsible for day-to-day office operations and procedures for our clients office. Coordinates employee moves/adds/changes. Monitors work order requests expeditiously and brings them to a satisfactory conclusion. May perform in a lead capacity for a group of nonexempt employees.
 

• Serves as prime liaison with building management and maintenance for one office location. May serve the same function remotely for other locations as needed.
• Serves as primary employee point of contact for all facility related issues for one office location. May serve the same function remotely for other locations as needed.
• Coordinates and manages vendor/service provider activities.
• Reviews facilities projects with Facilities Manager/Director for approval.
• Coordinates with Facilities Manager/Director on all facilities related matters.
• Coordinates with other COR support functions (Repro/IS/Security).
• Coordinate with office Safety Committee to create and maintain emergency evacuation plan (OSHEP).
• Takes meeting notes for meetings within the department.
• Provides location specific information in preparation for annual budgets.
• Monthly reporting to Industry Safe Monthly office safety inspection Occupancy Report and other corporate reporting as requested.
• Maintains SDS ( Safety Data Sheets) for products used onsite.
• Ensures adherence to all corporate, contractual, ethics and safety standards, policies and procedures.
• Manages maintenance of AEDs (Automated External Defibrillator), fire extinguishers and first aid supplies.
• Coordinates with Hiring Manager and or Human Resources and IT to support employee onboarding and offboarding.
• Maintains office seating for one or more offices through Archibus.
• High school diploma (or equivalent) and 8-10 years of relevant experience, including some experience in a lead capacity. Some college level education preferred
• Strong written and oral communication, organizational, interpersonal skills, and customer service skills are required. Proficiency in the use of internet search engines and OFFICE 365 is required. A working knowledge of company policies and procedures is preferred.
• Familiarity with codes and regulations covering facility maintenance and workers? safety. Good verbal communication skills are required to clearly deliver work instructions.