Accounts Payable Specialist

About the Department

As an Accounts Payable Specialist, you will be responsible for ensuring accurate and timely processing of accounts payable transactions, managing vendor relationships, and maintaining financial records. This role plays a vital part in maintaining the financial integrity of our organization and requires strong organizational and analytical skills.

Position Duties

• Process accounts payable transactions, ensuring accuracy and completeness of invoice data.
• Two-way matching of invoices in ERP system for adherence to Administrative Code and purchasing procedures.
• Review and reconcile vendor statements, identifying and resolving any discrepancies or issues.
• Assist with the creation of new vendor files in ERP system.
• Manage vendor relationships, including addressing inquiries, resolving payment discrepancies, and maintaining open lines of communication.
• Ability to perform periodic analysis of accounts payable data, ensuring accuracy and identifying opportunities for process improvement.
• Collaborate with internal departments to obtain necessary documentation and resolve any billing or payment issues.
• Assist in the creation of service contracts more than $24,999 to support Contract Compliance Administrator
• Maintain tracking spreadsheets for key metrics
 Other duties, tasks, and special projects, as assigned

Minimum Qualifications

High School Graduate, SAP, Microsoft Office required and experience with Workday a plus. Must be detail oriented with ability to work individually and as part of a team. Overtime possibly required.

Other Qualifications

Physical Requirements: On-site Position. Normal good health. Ability to lift/carry boxes/ files weighing up to 25lbs.