Accounting Assistant

Accounting Assistant with Creative Engineering, a subsidiary Group of DJ&A – Miami Lakes, FL

Job Summary

Join our dynamic finance team as an Accounting Assistant, where your attention to detail and organizational skills will directly support our company’s financial integrity and operational success. You will play a key role in accounts payable, payroll, and general ledger activities, leveraging company-specific systems and collaborating across departments to ensure accuracy, compliance, and efficiency in all financial operations.

Key Responsibilities

• Accounts Payable & Invoice Processing: Manage accounts payable workflows, including invoice verification, payment processing, and vendor communications, using Deltek®, CITS®, and other company-approved accounting software. Ensure compliance with FDOT and internal procedures.
• General Ledger Reconciliation: Perform regular reconciliations to maintain accurate financial data and support monthly, quarterly, and annual closeout activities.
• Payroll Support: Assist with payroll management, ensuring timely and accurate payroll processing in coordination with HR and finance leadership.
• Financial Documentation: Maintain organized records for audits, contract compliance, and project closeout, supporting both internal and external reporting requirements.
• Team Collaboration: Work closely with the Comptroller, billing specialists, IT Manager, and project managers to streamline accounting processes and resolve issues.
• Process Improvement: Contribute to ongoing process improvements, leveraging technology and best practices to enhance efficiency and accuracy.
• Corporate Accounting Support: Provide support for broader corporate accounting tasks as needed, including financial reporting and analysis.

Qualifications

• Language Skills: Fluent in both Spanish and English. (Applicants must be fully bilingual.)
• Technical Proficiency: Experience with Deltek®, CITS®, ADP, and Microsoft Office 365 preferred. Familiarity with FDOT invoicing and project-based accounting is highly desirable.
• Accounting Experience: Prior experience in accounts payable, general ledger reconciliation, payroll management, or corporate accounting is required.
• Analytical Skills: Strong math, analytical, and data entry skills with a high level of attention to detail.
• Organizational Skills: Excellent ability to manage multiple tasks, prioritize effectively, and maintain accurate records.
• Problem-Solving: Proactive attitude toward troubleshooting and learning new systems.
• Compliance Focus: Commitment to maintaining audit-ready documentation and supporting contract compliance.

Compensation & Work Details

• Job Types: Full-time, Contract
• Expected Hours: 40 per week
• Work Location: In person (Miami Lakes, FL)

About Us

We are a collaborative, detail-oriented team dedicated to delivering exceptional service and maintaining the highest standards of financial integrity. Your contributions as an Accounting Assistant will play a vital role in our continued success.

Creative Engineering Group Inc. Employee Benefits Package

Eligible employees at Creative Engineering Group LLC enjoy a comprehensive benefits package, including:

• Health Insurance: United Healthcare (medical, dental, vision)
• GAP Insurance: APL supplemental coverage
• Dental & Vision Insurance: Mutual of Omaha
• 401(k) Retirement Plan: John Hancock (traditional and Roth options)
• Vacation Accrual: Paid vacation time based on tenure
• Sick Leave & Jury Duty: Paid time off for illness and jury service
• Paid Holidays: Company-observed holidays
• Group Basic Life & AD&D Insurance: Mutual of Omaha
• Short-Term & Long-Term Disability Insurance: Mutual of Omaha
• Supplemental Insurance: options available
• Additional Perks: Employee Assistance Program, professional development, and a collaborative team environment

Benefits are subject to eligibility and may be updated at the discretion of executive management. Summary plan descriptions and the Employee Handbook provide further details.