Administrative Assistant

Administrative Assistant

Job Responsibilities

As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include; managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research /create presentations. The administrative assistant will report to a manager or supervisor.

Additional responsibilities of the Administrative Assistant will include: 

• Generating reports using various MS office applications 
• Providing support for multiple projects 
• Preparing and monitoring invoices and expense reports
• Deal with queries from the public and customers
• Ensures knowledge of staff movements in and out of organization 
• General administrative and clerical support
• Prepare letters and documents
• Receive and sort mail and deliveries
• Schedule appointments
• Organize conference and meeting room bookings
• Maintain appointment diary either manually or electronically
• Coordinate meetings and organize catering
• Tidy and maintain the office 

Job Requirements

As an Administrative Assistant you must have at least 1 year of experience in a similar role. You must have strong computer skills. We are looking for someone that has strong organizational and multi-tasking skills. 

Additional requirements for the Administrative Assistant will include:

• Bilingual (English & Spanish)
• Excellent communication skills both written and verbal 
• High School Degree 
• Skills on MS office suite (Excel, Power Point, and Word) 
• Must type at least 60 WPM
• Professional personal presentation
• Customer service orientation
• Information management
• Organizing, planning & scheduling
• Attention to detail
• Initiative, reliability & stress tolerance 

Compensation / Pay Rate (Up to): $20.00 - $24.00 Per Hour