Secretary to Director of Food Service (2026-2027)

Primary Purpose:      

Under moderate supervision organize and assist with daily operation of the Food Service office and provide clerical services to the director and other staff members.

Qualifications:

Education/Certification:

High school diploma or GED, some college preferred

Food Service experience required

Special Knowledge/Skills:

Proficient skills in keyboarding, data entry, work processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multi-task numerous complex administrative activities

Effective communication and interpersonal skills

Basic math skills

Experience:

Two years successful secretarial experience preferred but not required, preferably in a public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare correspondence, forms, memorandums, forms, requisitions, and reports for Food Service office and State/Federal Agencies.
2. Compile, maintain, and file all reports, records, and other documents as required.

Accounting

1. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
2. Order and maintain inventory of office supplies and program equipment.
3. Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.

Other

1. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
2. Maintain a schedule of appointments and make travel arrangements for department staff.
3. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
4. Receive, sort, and distribute mail and other documents to department staff.
5. Maintain confidentiality of information.
6. Follow district safety protocols and emergency procedures.
7. Operate the Point of Service System. Process Lunch Applications and process files for Direct Certification reports monthly. Do the annual Verification process on lunch applications.

Supervisory Responsibilities:

None.

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress