Fleet & Asset Coordinator

Fleet & Asset Coordinator (Senior Preferred)

Location: Tulsa, OK (On-site)
Type: Full-time, Hourly (Non-Exempt)
Pay: $25.00–$31.25/hr based on experience
Department: Operations (works closely with Controller & Safety/HR)
Reports to COO

About the Role

AIMRIGHT is hiring a Fleet & Asset Coordinator to keep our vehicles, trailers, tools, and facilities safe, compliant, and available. You’ll maintain Fleetio and Linxup data, schedule PMs, coordinate vendors, support DOT/IFTA/PikePass/OK tags, and publish simple dashboards. We’re seeking individuals with strong attention to detail, clear communication, and a team-first approach to collaboration. From time to time, you’ll also help answer phones and contribute to the team to ensure the operation runs smoothly.

What You’ll Do

• Fleetio: Keep asset records current (VIN/plates/assignments), manage PM schedules & work orders, and maintain basic dashboards.

• Linxup: Run safety/utilization reports (speeding, idling, geofences); flag items for driver coaching.

• Compliance & Admin: Prepare IFTA mileage/fuel packets; track DOT items (DVIRs, med cards, driver files); manage PikePass devices and OK tags; keep insurance cards/decals current.

• Inspections & Cleanliness: Coordinate inspection/cleanliness standards; schedule shop/vendor work; track quote vs. invoice.

• Assets & Inventory: Maintain inventory across locations; support check-in/out and lifecycle (assign/return/retire).

• Facilities & Yards: Open/track work orders (lighting, HVAC, grounds, dumpsters, security) and close corrective actions.

• Reporting: Publish weekly KPIs (PM on-time %, open WOs, uptime, expirations).

• Team Support: Answer phones as needed; coordinate with field teams, vendors, and office staff with a friendly and service-oriented mindset.

Minimum Qualifications (Coordinator)

• EITHER

  • 1–3 years in fleet/asset coordination, shop admin, facilities, or field-services ops (construction/drilling a plus), and exposure to Fleetio/telematics; OR

  • Trainable Path: Strong computer & Excel skills (lookups, filters, pivots, basic charts) and a project management background (coordinating tasks, schedules, vendors, documentation) with proven attention to detail and follow-through.

• Comfort with Fleetio (or similar CMMS/EFMS) and telematics (Linxup/Samsara/Geotab) or willingness to learn quickly.

• Clear written/verbal communication; organized, dependable, team-oriented.

• Valid driver’s license; clean MVR. Able to lift 25–50 lbs and work in all weather for brief field tasks.

Preferred Qualifications (Senior)

• 3–5+ years relevant experience in fleet/asset coordination within construction, drilling, or field services.

• Can own PM cadence to drive ≥90% PM on-time, manage expirations calendars (tags, PikePass, med cards), and produce monthly dashboards (uptime, cost/mile or cost/hour, idle %, incidents).

• Experience coordinating vendor work, comparing quote vs. invoice, and recommending repair/replace timing.

• Comfortable mentoring peers and tightening processes.

Schedule & Benefits

• Schedule: Monday–Friday; occasional after-hours for incidents/weather.

• Benefits: 401(k) with match; medical, dental, vision, life; PTO & paid holidays; training on Fleetio/Linxup and DOT/IFTA basics.

• Growth Path: Coordinator → Senior Coordinator → Assistant Asset Manager (salaried) → Asset Manager.

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