Executive Assistant

Our job is hope.

Join a purpose-driven community of champions.

At Rosecrance, we’ve been leading the way in behavioral health services for over a century. Our team empowers individuals and families to overcome substance use and mental health challenges through compassionate care and evidence-based therapies. If you’re ready to make a meaningful impact, we’re ready to welcome you! We are looking for dedicated individuals to join our team and help deliver on our mission of hope and recovery.

Position Summary

In this role, you will provide administrative support to the Chief of Staff and General Counsel within a growing behavioral health network. This role ensures smooth communication across multiple functions, including Legal, Compliance, Public Policy, Grants, and Project Management, acting as a trusted partner to leadership. The Executive Assistant supports leadership in a mission-driven organization focused on improving access to mental health and substance use treatment. You will collaborate with a dynamic leadership team on impactful projects, gain exposure to various organizational functions, and have opportunities for professional growth while working closely with a mentor-focused leader. This role is more than an administrative role, it’s an opportunity to be at the center of a transformative organization shaping the future of behavioral health.

Qualifications

• High School Diploma required; Bachelor’s Degree in a related field of study preferred
• Demonstrated experience as an Executive Assistant, preferably supporting executives in a healthcare or nonprofit organization
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication abilities
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools
• High level of professionalism, discretion, and adaptability
• Ability to work both independently and collaboratively in a fast-paced environment
• Belief in the mission and vision of Rosecrance

Responsibilities

1. Work hours prescribed and any additional hours deemed necessary for the responsibilities assigned.
2. Manage daily administrative operations, including scheduling meetings, coordinating calendars, preparing agendas, drafting correspondence, and ensuring timely follow-ups.
3. Serve as a shared resource for the leadership team, providing assistance on projects and administrative tasks across supervised functions.
4. Prepare, edit, and manage documents, presentations, and reports for internal and external audiences.
5. Organize and facilitate meetings, including leadership team sessions, board meetings, and strategic planning retreats, ensuring all materials are prepared, logistics are managed, and action items are tracked.
6. Act as a liaison between leadership, internal departments, and external stakeholders to ensure timely communication and resolution of inquiries.
7. Assist with project management tasks, including tracking deadlines, monitoring progress, and ensuring deliverables are completed.
8. Support the preparation and organization of reports related to grants, compliance, performance improvement, and other key initiatives.
9. Handle sensitive information with discretion and professionalism, ensuring confidentiality in all matters.
10. Perform all responsibilities in compliance with the mission, vision, values, and expectations of Rosecrance.
11. Deliver exceptional customer service consistently to every customer.
12. Serve as a role model for other staff, clients and customers and demonstrate positive guest relations in representing Rosecrance.
13. Assume other related responsibilities as assigned by leadership.

 Schedule

• Hours: Monday - Friday; 8:30am - 5:00pm (40 hours per week)
• Shift: 1st shift 

Work Location

Rosecrance Health Network – Rockford, IL

• Work Mode: Onsite

Compensation & Rewards

• Base Pay: Starting at $21.32/hour (pay is based on education, experience, and credentials)

Benefits: Rosecrance values its employees and offers a comprehensive benefits package, including:

• Salary based on education, experience, and credentials
• Medical, dental, and vision insurance with multiple plan options to meet your needs
• 401(k) plan with employer match and discretionary employer contribution
• Group Life Insurance including LTD and AD&D
• Tuition assistance and licensure/certification reimbursement
• Paid Time Off, sick time, bereavement leave
• Referral program earning up to $1,000 per hire!
• Wellness plan with certain facilities offering an on-site gym
• Daily pay available through financial wellness provider: UKG Wallet

About Us:

Rosecrance has been at the forefront of providing behavioral health services for over a century. Our mission is to empower individuals and families to overcome substance abuse and mental health challenges through evidence-based therapies and compassionate care. Join us in our mission to foster lasting recovery and transform lives.

We are committed to providing careers that make a difference in the lives of the people we serve and the people we employ. We do this through the work we do, our core mission and values, our employee resources, and especially through our purpose-driven community of opportunity and hope.

Health and Safety:

Committed to upholding a drug-free environment, we prioritize the safety and well-being of both our employees and those under our care. Our zero-tolerance policy extends to all forms of drug use, including marijuana. As a part of our hiring process, candidates are required to undergo an occupational health screening, further ensuring the safety and security of our workplace community.

Equal Employment Opportunity:

Rosecrance is an equal opportunity employer and values diversity in the workplace. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, marital status, veteran status, or any other legally protected status. Our hiring decisions are based solely on qualifications, skills, and experience relevant to the requirements of the position.

Partnerships:

Rosecrance proudly participates in the AARP Employer Pledge Program and is a partner of MSEP (Military Spouse Employment Partnership).