Fleet Parts and Maintenance Coordinator

First Shift position. Tuesday through Saturday Occasional nights, weekends and overtime is required.

The Fleet Coordinator role is an hourly position which requires a focus to attention to detail and accountability.

• Purchase fleet parts, tools and related supplies from contract and non-contract vendors.
• Review order requests and discuss any unusual specifications; obtain price quotes, review comparisons; place orders using purchase orders.
• Maintain contact with vendors; keep informed of new products; develop new sources of supply; evaluate vendor performance; assist in the preparation and evaluation of fleet parts contract.
• Receive, store and issue equipment, supplies and parts; charge proper department or vehicle for equipment, supplies and/or parts; issue tools and maintain their condition
• Verify incoming shipments for appropriate quantity and quality; receive, unpack and check quantity of items received against invoices and specification; inspect all items; stock shelves with supplies.
• Maintain adequate stock levels and records on all materials.
• Return damaged, warranty or incorrect parts to vendor; process claims with vendors for damaged materials; monitor invoices for accuracy; obtain credits where appropriate.
• Prepare and maintain statistical reports and a variety of records including reference resource catalogs, vendor and purchase lists, contract information, and other records and files related to the parts service area.
• Prepare service orders; obtain all pertinent information; refer to parts manual to determine correct parts and numbers; produce computer generated work orders, as required.
• Perform a variety of general clerical, accounting, and related work; operate computer terminal and peripheral equipment as well as standard office machines and related equipment in the performance of assigned duties.
• Assist in maintaining accurate repair and operating costs on all vehicles and equipment; assists in preparing reports on consumption of stock and related matters.
• Ensure information in the fleet database is current and complete when work orders are being inputted, report incomplete entries to the Fleet Manager.
• Maintain records of work performed, parts used, and time worked; manage records and maintain files related to vehicle and maintenance records, and discrepancies forwarded to the Fleet Manager.

Required Skills:

Proficient in Microsoft Office

High School Diploma/GED