Executive Assistant to the CIO

JOB SUMMARY

This is not your typical Executive Assistant role. The Executive Assistant is the right hand to the Chief Impact Officer (CIO), a trusted thought partner, master organizer, problem-solver, and occasional calm-in-the-storm for a very busy executive leading high-impact, community-focused work. You must be someone who loves lists and people, can juggle a packed calendar without breaking a sweat, and brings a positive, “we’ve got this” energy to everything you touch. You must thrive in a fast-paced, entrepreneurial environment, enjoy wearing multiple hats, and care about mission-driven work that truly makes a difference. You’re proactive, organized, resourceful, and fun to work with, someone who sees what needs to be done and just…does it.

***PAY RATE: $70,000-$85,000 per year

***IN-OFFICE REQUIRED M-F***

ABOUT THE COMPANY

The SoLa Foundation is the community-centered platform advancing equitable economic mobility in historically disinvested communities across South Los Angeles, working to deliver lasting, measurable outcomes. Led by Chief Impact Officer Sherri Francois, The Foundation focuses on designing and implementing workforce development initiatives, education and career pipelines, youth and internship programs, and resident-centered services that expand access to opportunity and economic participation.

Guided by a data-driven, people-first approach, our social impact focus works collaboratively with The Foundation, nonprofit organizations, educational institutions, civic leaders, and private-sector partners to ensure accountability, transparency, and long-term sustainability.

Requirements

ESSENTIAL DUTIES

• Keep the CIO’s ever-evolving calendar running smoothly, scheduling meetings, managing priorities, and adjusting on the fly when plans change (because they will)
• Act as a key connector between the CIO and internal teams, board members, donors, partners, and community leaders
• Prepare emails, talking points, presentations, and pre-meeting briefs so the CIO walks into every meeting prepared
• Take clear, accurate notes during meetings and track action items to ensure follow-through actually happens
• Support and coordinate virtual and in-person meetings, events, and convenings—from logistics to follow-ups
• Organize expenses and prepare expense reports with accuracy and timeliness
• Build and maintain spreadsheets, trackers, and databases using Excel and Google Sheets (bonus points if you love a clean spreadsheet)
• Consistently update SalesForce CRM with CIO’s and your own contacts, notes, and relevant documents to improve organizational data health and efficiency
• Jump in to support the Social Impact team on projects and events, offering help before being asked
• Anticipate needs, solve problems, and suggest improvements to help things run better and smoother
• Take on special projects and tasks as they arise (no two days look exactly the same)

SKILLS & ABILITIES

• Bachelor’s degree required
• At least 4 years of experience as an Executive Assistant, senior administrative professional, or project coordinator in a professional, entrepreneurial, corporate, or mission-driven setting
• Experience supporting senior leadership is required
• Interest or experience in social impact, community work, or public-good initiatives is a plus

YOU'RE A GREAT FIT IF YOU:

• Are extremely organized but also flexible when plans shift
• Are tech-savvy and comfortable using Google Workspace, Zoom, Excel, and collaboration tools
• Have a “no task is too small” mindset and take pride in doing things well
• Communicate clearly, warmly, and professionally, both in writing and in conversation
• Enjoy working with a wide range of people, from donors and board members to staff, youth, and community partners
• Are proactive, forward-thinking, and naturally anticipate what’s coming next
• Can manage multiple priorities without dropping the ball
• Handle confidential information with discretion and good judgment
• Bring positive energy, curiosity, and a sense of humor to your work
• Have experience with CRM systems or data management (a plus, not required)

Benefits

The SoLa Foundation offers a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days. This package is designed to provide employees with a range of important benefits that help to support their physical and emotional well-being, while also providing financial protection and peace of mind.

At The SoLa Foundation, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the bureaucracy of a large corporate environment. We foster a family-friendly and supportive workplace, collaborative and employee-focused with an emphasis on quality, integrity, trust, and accountability. We are looking to bring someone on board as soon as possible. We provide a rewarding and challenging environment. We expect a lot, but give a lot in return. Strongly prefer candidates local to Los Angeles as no relocation assistance will be provided. All qualified candidates will be contacted directly.

The SoLa Foundation is an Equal Opportunity Employer. SoLa does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.