Student Attendance Specialist (Secretary) - Full-time

Student Attendance Specialist (Bilingual Preferred)

DEFINITION

Under direction of the principal or assistant principal, school secretaries perform a wide variety of responsible and complex administrative duties to ensure efficient operation of the school and to support the District's mission to ensure that every student develops the enduring knowledge, skills and character to thrive in a changing world.

SUPERVISION RECEIVED AND EXERCISED

Receives direct supervision from the principal or assistant principal. 

PRIMARY DUTIES

When assigned to any position:

Duties and Responsibilities include

1. Enter, maintain and extract student information in Infinite Campus, including up to date family information.
2. Register new students; withdraw non attending students.  
3. Complete district reports on students entering and leaving the school.
4. Complete CDE October count and provide back up information when needed.
5. Process grades and print report cards.
6. Manage records request process in a timely fashion.
7. Maintain accurate attendance records in Infinite campus; inform administrators of excessive or unexcused absences and may call students who are reported absent.
8. Complete CDE attendance reports.
9. Maintain student files.
10. Maintain current class lists.
11. Coordinate transportation for activity trips and complete student bus discipline correspondence.
12. Assist in building master schedule; schedule students into classes throughout the year.
13. Update website information with correct phone number and room assignments.   
14. Maintain official student transcripts.
15. Required attendance at district training.
16. Other duties as assigned.
     

QUALIFICATIONS

Knowledge of:

English usage, spelling, grammar and punctuation

Modern office procedures and methods

Extensive knowledge of Microsoft Office programs, especially Word and Excel

Principles and procedures or record keeping and retention

Principles of business and letter writing and basic report preparation

Basic mathematical principles

Principles used in clerical accounting and bookkeeping (financial secretary)

Ability to:

Work efficiently with a service oriented attitude under stressful situations with constant interruption

Perform responsible and complex clerical work

Effectively manage time and multiple responsibilities

Interpret and apply District policies and procedures

Monitor and track budget expenditures (financial secretary)

Independently prepare correspondence and memoranda

Initiate projects to improve building operations

Be detailed oriented

Implement and maintain standard filing system

Recognize and diffuse potentially hostile situations appropriately

Work independently in the absence of supervision

Maintain confidential records and reports

Operate and use modern office equipment including a computer and various software packages

Communicate clearly and concisely, both orally and in writing

Establish and maintain effective working relationships with those contacted in the course of work

EXPERIENCE & TRAINING GUIDELINES

Experience:

Three years of complex administrative support.

Training:

Equivalent to the completion of the twelfth grade supplemented by specialized clerical training.

Only minimum duties are listed.  Other functions and duties may be required as given or assigned.  In some schools, some of the below duties may be assigned to other office personnell

QUALIFICATIONS

Knowledge of:

English usage, spelling, grammar and punctuation

Modern office procedures and methods

Extensive knowledge of Microsoft Office programs, especially Word and Excel

Principles and procedures or record keeping and retention

Principles of business and letter writing and basic report preparation

Basic mathematical principles

Principles used in clerical accounting and bookkeeping (financial secretary)

Ability to:

Work efficiently with a service oriented attitude under stressful situations with constant interruption

Perform responsible and complex clerical work

Effectively manage time and multiple responsibilities

Interpret and apply District policies and procedures

Monitor and track budget expenditures (financial secretary)

Independently prepare correspondence and memoranda

Initiate projects to improve building operations

Be detailed oriented

Implement and maintain standard filing system

Recognize and diffuse potentially hostile situations appropriately

Work independently in the absence of supervision

Maintain confidential records and reports

Operate and use modern office equipment including a computer and various software packages

Communicate clearly and concisely, both orally and in writing

Establish and maintain effective working relationships with those contacted in the course of work 

EXPERIENCE & TRAINING GUIDELINES

Experience:

Three years of complex administrative support.

Training:

Equivalent to the completion of the twelfth grade supplemented by specialized clerical training. 

Building secretaries are scheduled to work 185 days and are non-exempt staff.  Most building principals may require secretaries to work additional days prior to the beginning and end of the school year.

SALARY RANGE AND DAYS WORKED

Hourly range: $22.07 to $26.86/hour, depending on qualified experience

Days worked: Full Time, Monday - Friday

Benefits: The Roaring Fork School District offers full district paid employee health benefits as well as voluntary vision, dental, and dependent coverage. Other benefits include: paid personal and sick leave, paid parental leave for mothers and fathers, a robust retirement plan under Colorado PERA with a district contribution of over 20% of an employee's wages each month, Employee Assistance programs, a district wellness program, and access to discounted ski passes and other community benefits.

With 14 schools and 5,600 students, the Roaring Fork School District is located in the culturally vibrant and naturally stunning Roaring Fork Valley serving the communities of Glenwood Springs, Carbondale, and Basalt.  A highly competitive and progressive salary schedule; access to our affordable housing program; and a culture of self-care and well-being. We believe diversity is a strength, and our staff makes a real difference for our students who come from different ethnicities, cultures, and socio-economic backgrounds.

For questions please contact Lora Smith at lsmith@rfschools.com.com.