Administrative Coordinator, G14, Fairgrounds

About the Department

This position is responsible for coordinating the day-to-day administrative operations of the Fairgrounds department.

Position Duties

• Assists in the administration of the department budget; maintains related files and records.
• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
• Processes department payroll records; maintains employee files and records, including attendance records.
• Establishes and maintains department files and records.
• Prepares a variety of regular and special reports.
• Composes a variety of letters, emails, and memoranda; assists in the preparation of departmental publications, brochures, forms, and manuals.
• Maintains inventory of office supplies; purchases supplies as needed.
• Performs any other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of modern office practices and procedures.
• Knowledge of county and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a scanner, fax machine, and copier.
• Skill in oral and written communication.
• Ability to communicate orally and in writing in the English language and orally in the Spanish language.

Minimum Qualifications

• Must have a high school diploma or GED from an accredited institution.
• Must have at least one ( 1 ) year of administrative, office support, or related experience.

Other Qualifications

Complexity/Scope of Work

• The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to coordinate the administrative functions of the department. Successful performance contributes to the efficiency and effectiveness of department operations.

Physical Demands/Work Environment
Occasionally

• Ascending or descending ladders, stairs, scaffolding, ramps, or poles.
• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Moving to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 10 pounds in all directions.
• Repeating motions that may include the use of wrists, hands, and/or fingers.
• Driving a County vehicle or a personal vehicle for County business.
• Working in low temperatures.
• Working in high temperatures.
• Working in outdoor elements such as precipitation and wind.
• Working in noisy environments.
• Sedentary work that primarily involves sitting/standing.
• Light work that includes carrying objects up to 20 pounds.

Constantly

• Communicating with others to exchange information.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.

Other Requirements/Information

• Must possess a valid and current Texas driver's license.
• The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug/alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required.
• This position is covered by Civil Service; therefore, is subject to the Civil Service Rules and Regulations in addition to all other Webb County policies.

Valid Texas Driver’s License*
 *If the applicant holds an out-of-state license, a State of Texas Driver’s License must be obtained prior to employment.