Assistant Property Manager

About the Opportunity

This is an opportunity for an Assistant Property Manager to support the Property Manager of a residential rental portfolio in Midtown Manhattan. The ideal candidate has experience working with a multitude of property types (pre-war, post war, walk-up, doorman, elevator, etc.) The role entails assistance with tenant relations, vacancies, move-ins/outs, and communication with the Property Management and Maintenence team. The successful APM will work with their team to ensure all tasks, duties, and responsibilities are handled in a satisfactory manner, in accordance with departmental and management needs.

About the Company

Our client is a NYC based, privately held real estate investment and management company. They operate a portfolio consisting of residential buildings, retail, industrial, and office properties. Their portfolio includes in excess of 300 properties. They are one of the leading real estate owner/managers/developers in NYC and was founded over 60 years ago.

Role and Responsibilities

• Screens all incoming calls, including Managing Agent’s calls.
• Handles requests for repairs.
• Sends out service request orders.
• Follows up that all repairs were completed.

• Responsible for inputting and updating all vacancies on Lotus Notes; including gathering pertinent information from lease file, PMAS, square footage etc.
• Schedules dust wipes. Follows up on results.
• Updates the renovation board.

• Informs Superintendent of delivery dates.
• Follows up to ensure that appliances were delivered.

• Weekly, gathers all of the service request forms from the Superintendents.
• Provides Managing Agent and Department Head with a schedule of the number of service requests per building.

• Gathers all of the boiler service forms from the Superintendents on a weekly basis.
• Provides Managing Agent and Department Head with a schedule of the forms.

· Liaison between Superintendent and Property Manager

The APM will be held accountable for the following expectations:

Qualifications:

• Minimum 2 years of related work experience, preferably in a real estate or property management firm
• Strong computer skills (Word; Excel; PowerPoint; Adobe; etc.
• Excellent general administrative and/or clerical capabilities (typing; filing; answering phones; dealing with outside and inside customers; etc.)
• BA or BS degree preferred in Business Administration, Architecture, Real Estate Management, or a related field
• Strong communications skills (verbal & written)
• Highly developed organizational and prioritization skills
• Ability to function effectively in a high-pressure, deadline-oriented work environment

Compensation: $70,000 - $90,000

Full Benefits Package