Operations Admin AV - Full-time

Key Responsibilities include the following, but are not limited to:

• Responsible for supporting department billing and employee attendance reports.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
• May assist with the preparation of human resource reports, such as attendance, new hire, and turnover reports.
• Prepares purchase orders for the human resource office.
• Email every month for ID Renewals.
• Go over the monthly and quarterly reports with the Operations Manager to make sure all information is up to date and all IDs are turned in when resigned.
• May direct the work of clerical employees in lower job classifications.
• May assist in training newly hired clerks and administrative assistants.
• Performs other related duties as assigned.

Key Qualifications

• Must possess at least a high school diploma or equivalent.
• Proficiency in Microsoft Office Suite (PowerPoint, Word, and Excel skills).
• Minimum 2 years of previous administrative support experience.
• Ability to speak and understand Spanish / English.
• Demonstrated ability to read and understand the documented processes and procedures needed.
• Must be able to maintain internal confidentiality.
• Ability to plan, organize, and implement in a dynamic environment.
• Excellent writing and communication skills, including interpersonal, negotiation, and conflict resolution abilities.
• Strong self-organization and self-management skills, with emphasis on self-initiation and follow-through.
• Must be able to obtain a SIDA Badge from the airport.
• Must pass pre-employment drug screen and background check.