Accounts Receivable Lead - Full-time

Accounts Receivable (AR) Administrator

Location: Dallas, Texas (Remote to start; transitioning to satellite office—potentially Coppell, TX)
Company: SSW Advanced Technologies, LLC

Position Summary

The AR Administrator is responsible for executing and managing all Accounts Receivable activities to ensure timely invoicing, cash application, collections, and accurate customer account maintenance. This role supports the financial operations of SSW Advanced Technologies, LLC and requires strong analytical ability, attention to detail, and effective communication. The role will initially function remotely, but will transition to an on‑site position at our future satellite office in the Dallas area, potentially in the Coppell, TX region. Experience with BPCS is a strong plus.

Key Responsibilities

• Generate customer invoices accurately and on schedule.
• Monitor AR aging reports and perform proactive collection outreach.
• Apply daily cash receipts, resolve payment discrepancies, and reconcile account balances.
• Research and resolve billing issues, short‑pays, chargebacks, and customer disputes.
• Maintain customer account records including terms, contacts, and credit information.
• Prepare weekly/monthly AR reports and updates for management.
• Collaborate with Sales, Customer Service, Shipping, and other departments to support accurate billing and timely collections.
• Support month‑end close through reconciliations, reporting, and documentation.
• Assist in credit checks and onboarding for new customer accounts.
• Identify and support process improvements for AR efficiency and accuracy.
• Use BPCS for AR transactions and reporting, if experienced (training provided if not).

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred.
• 2+ years of AR or related accounting experience; manufacturing or distribution experience preferred.
• Strong understanding of billing, collections, and cash application processes.
• BPCS experience strongly preferred; other ERP experience beneficial.
• Proficiency with Microsoft Excel and standard office software.
• Strong problem‑solving and analytical abilities.
• Excellent communication skills and professionalism when interacting with customers.
• Ability to manage deadlines, prioritize tasks, and operate independently in a remote environment.
• Highly organized, detail‑oriented, and committed to accuracy.

Work Environment

• Role will begin as remote.
• Will transition to on‑site work at a planned satellite office in the Dallas metropolitan area, with the Coppell area under consideration.
• Standard office setting with collaboration across departments.

About SSW Advanced Technologies, LLC

SSW Advanced Technologies is a leader in advanced manufacturing solutions, delivering high‑quality products and fostering an environment of teamwork, innovation, and continuous improvement.