Floating Property Manager - Full-time

Summary: The Floating Property Manager is necessary to be responsible for oversight of the daily operations of any property assigned which may include supervision of a full-time Assistant Manager on a large property and regularly assigned on-site maintenance staff. The responsibilities include but are not limited to: reviewing applications for potential tenants, renting or leasing apartments, collection of rents and deposits, oversight and monitoring of all common areas, scheduling and approving maintenance of property, investigation, and resolution of tenant complaints and issues, and preparation and timely submission regulatory and company reports. No housing is provided with this position.

Specific Duties and Responsibilities: The following reflects Burbank Housing’s definition of essential functions for this job but does not restrict the tasks that may be assigned.

1. Review tenant applications for eligibility; maintain and purge waiting lists; show available units.
2. Follows Burbank Housing’s procedure for processing eligible applicants within the program guidelines attached to the property (i.e. TCAC, CHFA, HUD, RHCP). Works diligently to ensure that all new move-in files are complete and orderly.
3. Attends training as needed and recommended by Burbank Housing. This training may require overnight stays out of town.
4. Attends regular in-house training and informational meetings offered by Burbank Housing.
5. Provides training and direction to new Resident or Assistant Manager.
6. Supervises on-site management and maintenance staff, providing regular feedback through verbal and written communications, participates in annual performance reviews, sets priorities, collects and approves time sheets, vacation scheduling, and oversight of work to ensure timeliness and a professional manner.
7. Confers with the Maintenance Crew Leader and Regional Manager, schedules maintenance staff, engages subcontractors in repairing plumbing or electrical malfunctions, painting of apartments or buildings, and maintaining landscaping or gardening work, and prepares maintenance work orders for all maintenance work to be performed.
8. Provides input and collaboration with Regional Manager on preparation of annual property budget.
9. Walks property at least twice per day (once in the morning and once in the evening) to assure residents of management presence and to monitor the overall appearance of the property.
10. Ensures that vacant units are "turned" in the fastest possible time by monitoring timeliness of vendors and maintenance staff. Walks vacant unit daily to monitor progress of turn.
11. Keeps property vacancy loss to a minimum by processing multiple applicants simultaneously upon receipt of notice of intent to vacate by current resident.
12. Distributes rent bills, collects rent and security deposits for submittal to the accounting department. Works with accounting staff to facilitate smooth accounting procedures; fills out Tenant Status Change Orders in a timely fashion.
13. Completes lease form, outlines conditions and terms of occupancy with new resident and completes relevant paperwork.
14. Performs annual re-certification of tenants, completes required weekly reports, monthly reports, ticklers and compliance reports.
15. Cooperates with compliance staff in submitting requested information for audits, inspections and annual reports for lenders and regulatory agencies.
16. Instructs tenants in emergency procedures, appliance use, and property rules.
17. Investigates tenant complaints and resolves tenant issues, prepares written incident reports, prepares and serves tenant warning notices, 3-Day notices, 10-Day notices, and 30-Day notices, appears in eviction proceedings, and maintains a daily Manager’s log.
18. Shows vacant units and applies approved marketing strategies to reduce vacancy loss.
19. Conducts annual unit inspections, walk through of vacated units assessing any damage, cost of repairs, and arrange turnover repairs. Prepares security deposit refund statements and submits to accounting department for disbursement in accordance with lease provisions.
20. May provide limited emergency repairs.
21. Provide local information of available nearby schools, shopping malls, recreational facilities, and public transportation.
22. Oversees, coordinates, and maintains calendar of events and users for multi-purpose room and computer room use.
23. Works in cooperation with Community Services staff.
24. Other duties as assigned.